Payroll Specialist

Payroll Specialist

Bowling Green Independent Schools BGISD CENTRAL OFFICE - Bowling Green, Kentucky Open in Google Maps

This job is also posted in Bowling Green Independent Schools

Job : 5914937
Final date to receive applications: Posted until filled
Posted: Sep 03, 2026 5:00 AM (UTC)

Starting Date: Immediately

School Year

Days of Employment: 260 for full year

7 hours per day

Qualifications: High school diploma or GED and a minimum of two (2) years of payroll accounting experience, including complex payroll functions, interpretation of applicable rules and regulations, certified and classified payroll, and providing training or work direction.

Reports To: Director of Finance and Superintendent

Performance Responsibilities:

Payroll Processing and Compliance

• Process accurate and timely payroll for all District employees, including certified, classified, substitute, extra-duty, and other employee groups, in accordance with payroll calendars, contracts, salary schedules, Board policies, and applicable federal and Kentucky laws and regulations.
• Review, calculate, enter, and verify payroll information from multiple sources, including contracts, salary schedules, time and attendance records, supplemental pay, leave records, benefit elections, deductions, and personnel transactions.
• Independently identify, research, and resolve discrepancies, missing information, unusual transactions, and payroll errors prior to finalization; process corrections, adjustments, retroactive pay, over payments, underpayments, and other non-routine transactions as appropriate.
• Verify payroll calculations, pay rates, employee classifications, effective dates, account codes, authorizations, deductions, employer contributions, and other payroll information; reconcile payroll reports and financial distributions for accuracy.
• Apply working knowledge of federal and Kentucky payroll laws, tax requirements, retirement requirements, employment contracts, salary schedules, Board policies, and other governing documents to ensure compliant payroll processing.
• Prepare, reconcile, and submit required payroll tax, withholding, retirement, and other regulatory reports; maintain records necessary for year-end reporting and prepare, reconcile, and distribute W-2s.

Retirement, Benefits and Leave

• Prepare, review, reconcile, and submit required retirement reports and contributions to applicable retirement systems, including KTRS and CERS.
• Maintain and reconcile employee benefit and voluntary deductions, including health insurance, cafeteria plans, flexible spending accounts, annuities, and other authorized deductions.
• Prepare and maintain payroll records; process personnel and compensation changes and deduction changes for new hires, transfers, promotions, salary changes, leaves of absence, and terminations.

Payroll Systems, Data and Internal Controls

• Utilize the District's payroll and financial systems, Microsoft Excel, and other technology to enter, analyze, reconcile, validate, and report payroll data. Demonstrate proficiency with Excel formulas, sorting, filtering, data comparisons, and spreadsheets used to identify discrepancies and perform complex calculations.
• Maintain accurate, organized, and secure payroll records and supporting documentation sufficient to meet internal control, audit, financial reporting, and record-retention requirements.
• Establish and follow effective payroll procedures, reconciliations, checklists, and internal controls to promote accuracy, security, confidentiality, and compliance.

Employee Service and Communication

• Provide training, guidance, and work direction to the District's backup payroll clerk and assist with cross-training and continuity of payroll operations.
• Respond to employee and District personnel questions regarding payroll, compensation, deductions, contracts, direct deposit, and electronic pay statements. Research and explain complex or unusual matters using applicable laws, regulations, policies, contracts, and procedures.
• Process employment and income verification requests in accordance with applicable laws, District policies, and established procedures.
• Communicate effectively and maintain…