Sr. Specialist, Accounts Payable

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Full Time Salaried Support KY - BG - Fuel Station, Bowling Green, KY, US

2 days ago Requisition

The Senior Accounts Payable Administrator is an experienced individual contributor responsible for complex AP processing, exception resolution, reconciliations, period-end support and assigned specialized accounts payable activities in a public-company environment.

Senior Administrators independently manage assigned responsibilities and serve as subject‑matter resources for designated AP processes. Assignments may rotate based on business needs, and each Senior Administrator is expected to maintain proficiency across multiple AP processes and provide dependable backup coverage.

• Process complex, high-value, recurring and nonstandard invoices and related credits.
• Resolve price, quantity, receipt, coding, approval, tax and payment discrepancies.
• Research duplicate invoices, aged items, debit balances, unapplied payments and vendor statements.
• Investigate transaction issues and maintain complete resolution documentation.
• Perform assigned vendor administration and data-quality reviews.
• Resolve complex vendor and internal stakeholder inquiries.
• Serve as a subject‑matter resource for assigned AP processes and transaction issues.
• Escalate unusual, judgmental or higher‑risk matters with relevant facts and recommendations.

• Prepare assigned payment proposals and batches and resolve processing exceptions.
• Investigate rejected, returned, incomplete or duplicate payments.
• Serve as the designated administrator or backup for assigned AP processes.
• Administer approved cardholder and expense‑system changes when assigned.
• Review card and expense activity, missing documentation and policy exceptions.
• Coordinate payment and card issues with Treasury and other internal stakeholders.
• Maintain complete documentation for assigned payment and administrative activities.

• Prepare assigned AP reconciliations, accrual support and aging analyses.
• Perform period‑end open‑item reviews and investigate reconciling items.
• Research AP balances and provide transaction‑level explanations.
• Provide transaction, reconciliation and supporting documentation for Accounting and audit requests.
• Maintain current procedures and documentation for assigned responsibilities.
• Support recurring cross‑training and backup coverage.

• Identify recurring issues and recommend practical process improvements.
• Analyze root causes of invoice, vendor and payment exceptions.
• Support AP workflow, automation and reporting improvements.
• Participate in system testing, implementation activities and process changes.
• Perform other assigned accounts payable responsibilities.

• High school diploma or equivalent required.
• Associate or bachelor's degree in Accounting, Finance, Business or a related field preferred but not required.
• Three or more years of progressively responsible accounts payable or related accounting experience.
• Demonstrated ability to independently resolve complex invoice, vendor, payment, card, reimbursement or close‑related issues.
• Strong knowledge of invoice processing, purchase‑order matching, coding, approvals, payment cycles and reconciliations.
• Proficiency in Microsoft Excel, including reconciliations and data analysis.
• ERP and AP workflow or automation experience preferred.
• Public‑company, SOX, manufacturing, high‑volume or multi‑entity experience preferred.
• Strong AP knowledge and transaction‑level…