High School Secretary​/Bookkeeper

High School Secretary/Bookkeeper

Harlan Independent Schools – Harlan High School – Harlan, Kentucky.

• Job : 5812543
• Final date to receive applications: Jul 10, 2026 11:59 PM (Eastern Standard Time)
• Posted: Jul 01, 2026 4:00 AM (UTC)
• Starting Date: Jul 13, 2026
• Position Type: Full-Time

• Organize, coordinate, schedule and perform a wide variety of clerical and office functions, prioritizing assignments to meet timelines.
• Serve as secretary to the Principal, scheduling appointments, meetings, conferences, and transcribing dictation as required.
• Coordinate and facilitate communications among District and site personnel, parents, students, community organizations, and the general public.
• Communicate with site and District administrators to coordinate operations, resolve conflicts, and exchange information.
• Perform secretarial duties for the Principal, ensuring routine administrative matters are handled and composing letters, memoranda, and other materials independently.
• Assist the Principal with financial, statistical, and narrative reports, researching, compiling, and organizing information.
• Initiate budget preparation, collaborating with Department Chairpersons, preparing individual budgets, and monitoring expenditures.
• Process purchase orders, assist with adjustments and transfers, review print‑outs, and balance accounts for accuracy.
• Type varied written materials from notes, drafts, or verbal instructions, including correspondence, bulletins, memoranda, calendars, requisitions, records, reports, and evaluations.
• Compile and organize information for the Principal, responding to routine correspondence, and managing mail flow.
• Coordinate and assist with special events, ensuring legal compliance, Board policies, budget adherence, and staff support.
• Train and direct clerical personnel, student assistants, and other staff as assigned.
• Operate business and office machines such as typewriters, calculators, computers, copiers, and communication equipment.
• Order equipment, materials, supplies, and special items requested by faculty, ensuring proper receipt and distribution.
• Answer phones and greet visitors, take and relay messages, provide information to students, parents, faculty, and site personnel, and explain District policies and school procedures.
• Perform related duties as assigned.

• School office terminology, modern office practices, procedures, and equipment.
• Financial and statistical record‑keeping techniques, budget preparation, and control.
• Health and safety regulations, applicable sections of the Kentucky Administrative Regulations.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• District organization, operations, policies, and objectives.
• Oral and written communication skills, telephone etiquette, and interpersonal skills with tact, patience, and courtesy.
• Operation of standard office machines (typewriter, calculator, computer, copiers, communication equipment).
• Ability to perform a wide variety of clerical and secretarial duties, coordinate school office activities, and assist the Principal.
• Maintain accurate financial and statistical records.
• Perform quick mental arithmetic and follow oral and written directions.
• Compose correspondence independently and type at an acceptable speed.
• Handle interruptions, work independently with minimal direction, and establish cooperative relationships.
• Interpret, apply, and explain rules, regulations, policies, and procedures.
• Maintain confidentiality and communicate effectively in oral and written forms.
• Meet schedules and timelines, plan and organize work, and train staff.
• Compile and maintain accurate records and prepare reports.

Any combination equivalent to: high school diploma, G.E.D. Certificate or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law AND three years of increasingly responsible office or secretarial experience involving public contact and record‑keeping.

• Citizenship, residency, or work visa required.

• Jennifer Parsons, Superintendent
• Harlan Independent Central Office
• Harlan, Kentucky 40831
• Phone:
• Email: jennifer.parson schools.us