Bookkeeper Administrator

Position Summary

The Office Administrator & Bookkeeper plays a key role in supporting the daily operations of the synagogue. Reporting directly to the Executive Director, this position combines office administration, membership engagement, program coordination, and bookkeeping responsibilities. The successful candidate will be highly organized, detail-oriented, personable, and capable of working independently while maintaining confidentiality.

• The Office Administrator & Bookkeeper Reports directly to the Executive Director.
• Collaborates with clergy and program staff as required.
• Supports the Executive Director and lay leadership in fundraising activities, membership initiatives, and special projects.
• Assists the Executive Director with preparation for and follow-up from Board and committee meetings.
• Provides support to staff members and volunteers in areas related to the responsibilities outlined below.

Office Management (Approximately 1/3 of Position)

• Provide general office coverage, including handling phone calls, email correspondence, and mail.
• Manage office supplies and equipment.
• Assist in developing and implementing office policies and procedures.
• Manage the administrative budget.
• Oversee and maintain the phone system.
• Maintain business licenses, memberships, and subscriptions.
• Be present during established office hours and available to assist synagogue members and visitors.

• Manage and maintain the membership database.
• Communicate effectively and professionally with current and prospective congregants.
• Support member engagement and address membership-related inquiries.
• Maintain donation systems and donor stewardship activities.
• Prepare and issue donor communications and acknowledgements.

• Work closely with clergy, the Executive Director, staff, and lay leaders to manage the synagogue calendar.
• Coordinate meetings, events, services, life-cycle celebrations, and congregational programs.
• Manage Zoom licenses, meeting links, and virtual event logistics.
• Provide on-site support for events and programs as required.

Financial Reporting & Recordkeeping

• Prepare financial statements, including:
• Income Statements
• Balance Sheets

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The Jewish Federation of Ottawa gratefully acknowledges its corporate partners.