Event Coordinator; Onsite

Want to be part of a community that focuses on work-life balance, provides competitive salary and fantastic opportunities? The Backroom Offshoring Inc. is a KPO company experiencing strong dynamic growth and we want you to be part of it! Located at One West Aeropark in Clark Pampanga, a world-class building with top facilities, a conducive work environment is guaranteed!

The Client is a leading global drinks agency with headquarters in London, Sydney, Los Angeles, New York & currently launching in São Paolo. In two decades we have earned a reputation for excellence, style & reliability, which has seen the biggest names in the drinks & events industries come to rely on us for a growing range of services.

The Client creates experiences that closer connect people to brands while creating a culture for growth.

• STUDIO - Creative Services & Design
• EXPERIENTIAL - 360 Event Production
• HOSPITALITY - Beverage, Food & VIP Table Service
• MARKETING - Trade Marketing & Strategy

WE DON’T JUST DO DRINKS.

The Client specializes in Event/Festival Production, Hospitality, Brand Marketing/Strategy, Creative Services & Experiential Marketing. Our STUDIO creative services include content creation, branding, photography, videography, 3D modeling & graphic design.

The Client's mission is to challenge healthy growth while creating lasting memories through impactful experiences. We develop our people, nurture a learning environment, champion grit, embrace challenges, encourage a growth mindset & aim to build better people, which in turn create better TEAM mates.

• POSITIVE TEAM WORKFLOW – Making sure there is a high performing & positive work environment for all those involved in your projects.
• PROJECT ADMIN – Building & helping all project documentation, this includes setting up TEAMS channels, INT/EXT meetings & supporting general project supporting docs.
• PROCESSES & PROCEDURES – Helping upkeep project workflow & processes. Helping give feedback on ways to improve efficiency & effectiveness on team output.
• NEW BUSINESS DEVELOPMENT – Drive & convert business development for both new & existing clients, in line with S&C’s growth strategy.
• EVENT PROCESSES & PROCEDURES – Supporting all project operational processes & protocols. Including but not limited to; contractor training, warehouse logistics, bar set up, vendor management & ergonomics, event plan building, operational documents, client handling on site, portfolio allocation etc.
• DEPARTMENT – Ensure execution is meeting required GP%, with the overall department meeting the target GP% & NP%.
• COMMUNICATIONS – Ensure excellent communications both internally & externally. Updating all documents for projects including but not limited to timelines, financial roll ups, calendars, databases, SOP’s, Staff briefing documents & key communication documents.
• FINANCIAL – Responsible for gross profit targets being achieved on all projects. You will have full visibility to quotes & be required to manage budget trackers to ensure company targets are being met.
• REPORTING – Ensuring weekly updates internally to the S&C account leads, this will then be used as part of the weekly/monthly & annual reporting.
• TEAM CULTURE – Help build an inspiring, inclusive & unified team culture within Sweet&C. This includes being positive, contributing to the business by supporting the S&C core values & bringing your best self to the work place everyday.

• Support all project leads on required tasks
• Manage project budgets from quote to invoice with a P&L
• Oversee & support projects - revenue, gross profit & net profit
• Support incoming email & phone requests for new event business
• Ensure all budget trackers are up to date for internal reporting daily
• Plan & execute a business development plan with new & existing clients
• Find cost efficiencies across the department where available
• Build excellent vendor relationship while regularly building & updating databases
• Build & maintain excellent client relationships at all levels
• Support the wider Sweet&C team in planning, testing, implementation, and evaluation of client brands & new business…