Assistant Project Manager ; Limited-Term

Assistant Project Manager I (Limited-Term)

Position Summary:

Provides assistance & support to staff in the Office of University Architects (OUA) as needed for successful implementation of design & construction projects for facilities, grounds, and infrastructure at the University of Georgia main campus and peripheral properties. Responsibilities include attending design and construction meetings (including active construction sites), tracking and following up on open OUA action items, and assisting with design review processes and construction related processes and procedures.

The position requires strong business accounting and financial skills to support detailed reviews of contractor applications for payment, consultant invoices, contractor cost estimates, and obtaining and processing project related work proposals / contracts. The role also contributes to process improvement initiatives, particularly related to OUA business office workflows and project delivery efficiency.

This position has a limited appointment term, which is expected to end two years after the start date. This appointment may be extended if the volume & complexity of projects continues to be high.

Project Support & Coordination

• Support and assist OUA staff in tasks required to effectively manage capital projects and support informed decision-making.
• Provide support across all phases of a project, from programming and design through construction and closeout.
• Assist project managers in providing feedback and direction to design professionals and contractors on all facets of projects.
• Visit and observe construction site activities and attend Owner–Architect–Contractor meetings to provide support and backup as needed.
• Take thorough meeting notes, prepare meeting minutes, and follow up on assigned action items to ensure continuity and accountability.
• Assist project managers in the follow up of punch list items after project material completion.
• Assist project managers in gathering the close-out documentation and formatting of the information.
• Other duties as assigned.

Financial, Contract, & Proposal Support

• Support detailed reviews of contractor applications for payment, consultant invoices, contractor cost estimates, and proposals.
• Assist in obtaining, processing, and tracking project-related work proposals and contracts.
• Aid project managers in the evaluation of proposals and review of professional services, scopes, and fees.
• Prepare draft contracts and gather supporting documentation related to programming, design, construction documents, equipment lists, and construction administration for projects at various stages of development.
• Develop/maintain benchmarking data for design professional, consultant, and contractor fees.
• Assist in tracking annual capacities for design professional and construction manager task order firms.

Communication, Documentation & Reporting

• Prepare or assist in preparing materials to communicate project status to USG Board of Regents staff, university leadership, campus personnel, design professionals, contractors, and vendors.
• Assemble presentation materials, including PowerPoint presentations, spreadsheets, and graphical summaries.
• Prepare equipment lists and provide budget, cost, and scope summaries as requested.
• Deliver information through effective oral, written, and graphic communication to support project management efforts.

Process Improvement & Operational Support

• Contribute to process improvement initiatives, particularly related to OUA business office workflows and overall project delivery efficiency.
• Support standardization, documentation, and organization of project-related data and reporting tools.
• Assist in improving internal coordination and consistency across project management and business office functions.

• Knowledge of accounting and financial principles.
• Ability to learn and utilize new software related to project management, reviews, and financial transactions.
• Excellent organization and communication skills (written and verbal).
• Ability to prioritize, track, and follow through on a variety of project tasks.
• Some knowledge of the principles of design and construction.
• Ability to establish and maintain effective working relationships with university personnel.

Sitting for long periods of time;
Visiting active construction sites with rough terrain and varied weather conditions. Driving to perform job related duties.

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status.