Field Administrative Assistant

Posting Title

Field Administrative Assistant

Field Administrative Manager

Bowling Green, OH

$19.00/hour to $28.00/hour

The Field Administrative Assistant provides essential support to the Field Coordinator and the broader field team on the project site at Cupertino Electric, Inc. This role offers an opportunity to gain hands‑paced experience in a fast‑paced construction environment and involves tasks such as onboarding support, payroll assistance, resource tracking, and general office support.

• Assist the Field Coordinator with Union New Hire onboarding, including organizing documentation for I-9 compliance, coordinating site orientations, and badging new field employees.
• Help enter and proofread timecards for field staff to prevent payroll errors, distribute paychecks, and maintain payroll reports (per diem and incentive tracking).
• Assist with tracking attendance and workforce resources on‑site using Procore Workforce Management, manage daily roll calls, and keep records updated.
• Provide general administrative support: filing and organizing key project documents, supporting dispatch, terminations, and personnel update requests, ordering office supplies, coordinating catering for events, submitting IT requests, and maintaining safety training records.

• Education: High School Diploma or GED required; any college degree preferred.
• Experience: Two (2) years of experience in a similar role, construction experience preferred.
• Driving Record: Valid state‑issued driver's license and satisfactory driving record.
• Strong attention to detail, excellent organizational skills, basic knowledge of Microsoft Office Suite (Excel and Outlook), good communication, ability to work effectively in a team, quick learner of new software applications. Familiarity with construction or field work is a plus.

• Ability to move around construction sites as necessary.
• Occasional lifting of office supplies or files may be required.

Cupertino Electric, Inc. is an Equal Employment Opportunity and affirmative action employer. We celebrate diversity and do not discriminate based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disability status, or any other applicable characteristics protected by law.

Applicants must be authorized to work in the United States. This position is not eligible for sponsorship.

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