Administrative Secretary Army ROTC

Administrative Support For Military Science & Leadership Department

Provides high level administrative support to the Chair of Military Science & Leadership (MSL) department, U.S. Army Cadre (Army Officers/Enlisted) and Department of Defense to facilitate the daily operations of the department. Relieves the Chair of broad routine and non-routine administrative tasks. Serves as University and Department liaison on many levels. Train, instruct and supervise Cadre and Cadets. Manages department budgets and scholarships, supervisor/advisor for Cadet funds.

Plan and organize high profile events and works closely with donors. Develop and maintain MSL schedule of classes, assist student with registration. Maintain and update BGSU Army ROTC website. Development/implement policies and procedures. Attend and record minutes at weekly staff meeting. Provide program information, written and oral communications, responds to and supplies information to inquiries, maintains and monitors calendars, prepares and distributes reports, forms, certificates, and publications.

Has extensive contact and interaction with internal and external community. Plan, research, and organize workload independently.

Serves as BGSU liaison to the Army ROTC Department; represents BGSU at non-university Army ROTC events or meetings; represents Army ROTC at BGSU events or meetings.

Responsible for the day to day operations of the MSL department. Assist Chair in administrative duties, relieve as needed. Support instructors and staff.

Plan/organize high profile events involving US Army dignitaries/VIPs, BGSU administration, Alumni, Donors, Cadets, parents etc. Signs correspondences.

Develop and maintain MSL schedule of classes, review classroom assignment, proof/approve final schedules; register/drop students, perform general/class overrides and class conflicts, purchase course material. Monitor/review MSL courses and minor content.

Manage MSL operating and foundation budgets (purchases, verifies, reconciles, reports), petty cash fund, scholarships; administrator for Fighting Falcon Battalion Org Sync Account; supervise/advise Cadet & Army bank account.

Develop/implement policies/procedures related to the department's administrative operations.

Requests repairs/services for building, university, equipment; maintain keys

Train, instruct, supervise new military staff upon entry and with assigned projects; in process instruct new satellite Cadets;
Direct, advise, supervise Cadet leaders. Assist in overseeing Gold Bar Recruiter.

Receives quotes for events. Reconciles accordingly. Tracks detailed purchases on a monthly basis. Maintains spreadsheet for budget. Shares some expenses with Airforce and tracks accordingly.

Maintain/update Army ROTC website and databases.

Records minutes from staff meetings.

The following Experience is required:

• One year related experience required

The following Education is required:

• High school diploma or GED required

Knowledge, Skills, and Abilities:

• Knowledge of basic mathematical skills
• Knowledge of basic reading skills
• Ability to carry out verbal and/or written instructions
• Ability to effectively communicate, verbally and written
• Detailed-oriented and highly accurate
• Ability to work in changing environment
• Ability to work effectively in a team environment
• Ability to interact effectively with students, faculty and/or staff or the public and represent BGSU appropriately
• Ability to coordinate or lead others in accomplishing work activities
• Knowledge of computer skills, such as MS Office, presentations, spreadsheets and/or database entry/query
• Ability to query, run reports and modify data in financial systems
• Ability to access and maintain document imaging systems, including scanning and filing documents
• Ability to accurately receive and disburse cash whether currency, credit cards, checks or other payment forms
• Ability to operate computers and peripheral equipment such as printers
• Ability to draft office correspondence
• Ability to effectively utilize audio/visual equipment