Grants Accounting Analyst

Grants and Contracts Financial Analyst

Provides analysis, forecasting, financial oversight as well as federal and state regulatory compliance oversight for externally funded grants and contracts awarded to the University (FY25 $ 9.3M in federal grants managed). Prepares required documents and submits financial reports. Approves expenditures to assure they are in compliance with established accounting principles and federal, state and private grant guidelines and regulations.

Analyze and interpret complex contract specifications, guidelines, and regulations. Act as an expert on these and advise Principal Investigators and others on grant-specific requirements and restrictions. Research and analyze supplemental guidelines on sponsor websites and in RFPs for additional restrictions. Continuously monitor and communicate changes and/or clarify Uniform Guidance and NSF, HHS, NIH, ED guides for updated policies and procedures with those associated with the grant.

Maintain a list of compliance requirements that are interpreted differently among federal agencies.

Monitor, analyze and manage budget and expenditures along with all aspects of the grant to ensure compliance with sponsor terms and conditions, Uniform Guidance guidelines, and University policies is maintained. Responsible for providing analysis and development of fiscal forecasting models of grant review, payroll and expense paperwork, journal transfers, and electronic expense report submissions, evaluate whether expenses are reasonable and allocable, and approve or deny the expenses based on appropriate guidelines.

Analyze accounts to prevent potential problems and determine solutions for current issues. Let PI know of fiscal problems before they occur and provide counsel on acceptable paths to remedy the fiscal situation. Secure and file appropriate federal, state and private grantor documentation.

Create and analyze financial monthly, quarterly and final closeout reports. Analyze and complete all appropriate fiscal reports and invoices based on interpretation of contract language, sponsor guidelines, and appropriate laws and regulations including cost share reporting, technical reports, and/or assisting in progress reports. Responsible for developing appropriate invoicing and reporting schedules. Utilize various sponsor electronic submission systems such as eRA Commons, Research.

Gov, EDSTEPS, etc. and use them in analysis and forecasting of grant and guidelines. Balance and reconcile accounts. Prepare journal entries and budget transfers as needed. Develop, analyze, and provide communication regarding budget vs. expense analysis and budget projections. Provide multiple solutions to upcoming problems.

Communicate and collaborate with and train faculty members acting as principal investigators (PI's), budget administrators, and grant secretaries on grant conditions, reporting and documentation requirements along with FMS navigation and training. Review grant conditions with PI and ensure appropriate procedures are being followed. Analyze solutions if problems occur and collaborate with PI and others to see that solutions are put into place and enforced.

Provide resources and contacts for charging expenses to the grants. Meet with PI's to discuss and resolve grant related issues.

Analyze, develop and forecast approved budgets and budget modifications. Determine appropriate indirect cost percentages and calculate release time. Review budgets for unallowable categories and expenses. Monitor all budgeting limits. Discusses potential problems with PI and others.

Collaborate with sponsors for appropriate prior approval requests, extensions, budget revisions, and general questions. Collect and analyze accounts receivable balances from unpaid sponsor invoices. Identify any current or future problems. Address issues with PI and others.

Other responsibilities:

Assist in the functional lead duties of FMS System maintenance (maintenance packs, testing, trouble shooting, etc.). Assist in the annual external Single Audit to include: responding to all auditor requests for data on selected grants for audit, running queries/reports, and analyzing variances.…