Senior Facility Specialist

The Senior Facility Specialist is responsible for the execution, optimization, and continuous improvement of the facility preventative maintenance (PM) program and related systems across PBE facilities. This role partners cross-functionally to ensure reliable, safe, and efficient facility operations, while providing technical expertise, vendor coordination, and support to facility team members.
** Key Areas of Responsibility
** 1. Preventative Maintenance Program Management Administers and continuously improves the facility PM program, ensuring alignment with operational needs under direction of the Facilities Supervisor Plans, schedules, and tracks PM activities within the eMaint system to maximize equipment reliability

Investigates equipment failures, conducts root cause analysis, and implements corrective actions

Develops and maintains PM documentation, including SOPs, work instructions, and standardized PM packages

Partners with Maintenance/TPM to maintain accurate asset records and ensure PM coverage for all facility equipment

Evaluates PM effectiveness and recommends improvements to optimize performance and reduce downtime
2. Facility Operations & Technical Support Performs and supports preventative maintenance, inspections, testing, and basic facility repairs

Ensures accurate documentation of maintenance activities and findings

Identifies trends, analyzes data, and recommends improvements to facility operations and equipment reliability

Ensures necessary tools, materials, and resources are available to support facility work execution
3. Vendor & Contractor Coordination Solicits and reviews bids, provides recommendations to the Facilities Supervisor, and monitors work quality, progress, and completion.

Verifies completed contractor/vendor work for Facilities Supervisor review and approval, including any related invoices, purchase orders, or spending commitments.

Ensures contractor onboarding and annual safety/environmental compliance requirements are completed before work begins.

Partners with internal stakeholders to ensure vendor work aligns with operational priorities, safety expectations, and approved scope of work.
4. Process Improvement & Cross-Functional Collaboration Collaborates with Maintenance, TPM, and other functional teams to improve facility systems and processes

Identifies operational constraints and implements process improvements to enhance efficiency and reliability (Specialist expectation)
Uses data and analysis to support decision-making and prioritize improvement opportunities

Supports continuous improvement initiatives aligned with company goals
5. Team Support & Knowledge Sharing Provides technical guidance and support to Facility Technicians and Custodians (without direct supervisory authority)
Assists in onboarding and training of team members on PM processes and systems

Acts as a subject matter resource for facility systems, procedures, and best practices

Serves as a backup resource to the Facilities Supervisor, as needed
6. Safety, Compliance & Documentation Ensures compliance with safety standards, including lockout/tagout and PPE requirements

Supports and reinforces a strong culture of safety across facility operations

Maintains accurate documentation, reports, and records related to facility operations and maintenance

Contributes to the development and maintenance of facility procedures and safety documentation

Minimum Qualifications Experience in facility maintenance, manufacturing, or a related technical environment

Demonstrated ability to manage programs, analyze data, and improve processes (aligned to Specialist level)
Strong problem-solving, organizational, and project coordination skills

Effective communication and collaboration skills across all levels of the organization

Proficiency in Microsoft Office and computerized maintenance management systems (e.g., eMaint)

Preferred Qualifications
- Technical training or education in building maintenance or related field

Knowledge of facility systems and equipment

Experience supporting continuous improvement or TPM initiatives

Project management experience or certification preferred

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