Document Control Specialist - Bowling Green, OH

Overview

About M.C. Dean

M.C. Dean is Building Intelligence. We design, build, operate, and maintain cyber-physical solutions for the nation’s most mission‑critical facilities, secure environments, complex infrastructure, and global enterprises. With over 7,000 employees, our capabilities span electrical, electronic security, telecommunications, life safety, automation and controls, audiovisual, and IT systems. Headquarters in Tysons, Virginia, M.C. Dean delivers resilient, secure, and innovative power and technology solutions through engineering expertise and smart systems integration.

Why Join Us?

Our people are passionate about engineering innovation that improves lives and drives impactful change. Guided by our core values, agility, expertise, and trust, we foster a collaborative and forward‑thinking work environment. At M.C. Dean, we are committed to building the next generation of technical leaders in electrical, engineering, and cybersecurity industries.

Document Control Specialist is responsible for managing all project documentation within a fast‑paced, highly coordinated data center construction environment. This role ensures all drawings, submittals, RFIs, specifications, and turnover packages are accurate, version‑controlled, and compliant with META and GC standards.

This role is critical to ensuring that field, engineering, and client teams are aligned using the most current project documentation.

• Maintain full control of all project documentation within Autodesk Construction Cloud (ACC) and/or client‑required platforms
• Manage and track:
  • IFC drawing sets, shop drawings, and as‑built documents
  • Specifications, submittals, RFIs, ASIs, and change orders
• Ensure strict version control, naming conventions, and folder structure compliance
• Coordinate distribution of updated documents to field and project teams
• Update Infralink with the latest project documentation for the use in manufacturing and on the project construction site.

• Administer and manage document workflows within ACC Docs and Build modules
• Maintain:
  • Issue logs, version histories, and approval workflows
  • Drawing comparison tracking and revision histories
• Ensure all documents are properly uploaded, categorized, and accessible
• Support coordination between:
  • Engineering / VDC teams
  • Field operations
  • General Contractor and client teams
  • Trade Subcontractors (Mechanical, Electrical, & Connectivity)
• Validate that all teams are working from the latest issued documents in ACC environments

• Maintain and update the project submittal register and tracking logs
• Coordinate submittal workflow from creation through approval and closeout
• Track review cycles and enforce turnaround timelines
• Ensure all deliverables meet client format and compliance requirements
• Support procurement and engineering coordination tied to submittals

• Perform detailed QA/QC checks on all outgoing document packages:
  • Verify correct revisioning and labeling
  • Ensure completeness of drawing sets and references
  • Identify inconsistencies prior to client/GC submission
• Validate document packages align with project milestones (30/60/90/IFC)

• Compile complete turnover packages including:
  • As‑built drawings
  • Test reports and commissioning documentation
  • O&M manuals and manufacturer documentation
• Ensure documentation meets customer closeout standards and acceptance criteria

• Utilize AI tools (e.g., Copilot, ACC AI features, or equivalent) in daily workflows to:
  • Automate document tracking and status reporting
  • Perform document reviews (naming compliance, completeness checks, error detection)
  • Generate logs, summaries, and reports (submittals, RFIs, issues)
  • Identify inconsistencies across document sets (drawings, specs, schedules)
• Leverage AI to improve:
  • Efficiency of document processing
  • Accuracy of QA/QC reviews
  • Turnaround time for deliverables

Expectation:

Use of AI is a core part of the role
, not optional. Candidates must be willing to adopt and continuously improve AI‑driven workflows.

• 4+ years of document control…