Senior Bookkeeper

Job Description

The Senior Bookkeeper manages day-to-day financial transaction processing with a strong focus on accuracy, accounts payable, reconciliations, and reporting support.

Key Responsibilities

• Process high‐volume accounts payable including invoice intake, coding, routing approvals, and maintaining complete backup documentation
• Execute payment runs (checks/ACH) with attention to internal controls, proper approvals, and vendor terms
• Maintain vendor files including W‐9s, payment details, contact info, and compliance documents as required
• Reconcile bank accounts and credit cards monthly (or more frequently when needed) and research/resolve discrepancies
• Support accounts receivable processes including invoice support, cash application, payment tracking, and collection follow-up coordination
• Maintain accurate records through general ledger entries, supporting schedules, and documentation retention
• Assist with job cost coding discipline by ensuring invoices are properly coded to projects/work orders and flagged when information is missing
• Support month‐end close tasks including accrual support, prepaid tracking, and reconciliation schedules
• Prepare routine operational reporting: A/P aging, A/R aging, cash position summaries, spend summaries, vendor activity
• Partner with operations to resolve invoice disputes by collecting proper backup (photos, service reports, approvals, proposals)
• Ensure bookkeeping tasks remain audit-ready with clean files, consistent naming conventions, and traceable approvals
• Identify process issues (missing approvals, recurring coding errors, vendor billing problems) and recommend improvements

Qualifications

• 3–5+ years of bookkeeping experience with strong A/P ownership; construction/facilities services experience preferred
• Demonstrated ability to handle high transaction volume with accuracy and organization
• Strong knowledge of bookkeeping fundamentals: coding, reconciliations, and documentation controls
• Proficiency with accounting software (Quick Books or similar) and strong working proficiency in Excel
• Ability to prioritize, meet deadlines, and follow standardized processes
• Strong communication skills to coordinate with vendors and internal operations teams
• High attention to detail and comfort maintaining compliance‐level documentation