Executive Assistant​/Permit coordinator

Overview

We are a high‑end construction company in South Florida seeking an Office Administrator‑Permit Coordinator to join our great atmosphere office and staff. You will perform clerical and administrative functions to drive company success.

Paid vacation, PTO, sick days, 401(k) contributions, a 90‑day evaluation for a raise, and paid training.

Full time, 8:00 am–5:00 pm, Monday–Friday.

• Draft correspondences and other formal documents
• Plan and schedule appointments and events
• Greet and assist clients
• Prepare permit packages for submittal to municipalities, including drawings, product approvals, revisions, etc., and follow up on status
• Develop and implement organized filing systems
• Perform all other office tasks
• Update permit status in system
• Update software daily for customers to track project progress

• Previous professional experience in administrative office duties or related fields
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Positive and friendly personality
• Familiar with permit documents in South Florida
  • Able to accurately answer questions and resolve problems independently
• Skilled in various office software programs
• Spanish is a plus
• Highest level of accuracy is a must

• Minimum 3 years of administrative assistant experience
• General permit processing, procedures, and requirements for South Florida building departments