Executive Assistant

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Full Time Boynton Beach, FL, US

2 days ago Requisition

Salary Range: $18.00 To $24.00 Hourly

Tact Tech Security Solutions is seeking a highly organized, proactive, and strategic Executive Assistant to serve as a trusted partner to the President & CEO. This role provides comprehensive executive-level administrative, operational, and strategic support while ensuring the efficient execution of executive priorities, organizational initiatives, and cross-functional organizational projects.

The Executive Assistant serves as an extension of the President & CEO by managing executive workflows, coordinating high-priority initiatives, maintaining accountability across departments, and protecting executive time.

The ideal candidate demonstrates exceptional professionalism, discretion, initiative, and the ability to anticipate needs in a fast-paced, high-growth environment.

Manage the President & CEO's calendar, schedule, and daily priorities

Coordinate internal and external meetings, conferences, networking events, and travel arrangements

Prepare daily agendas, executive briefings, itineraries, and meeting materials

Screen and prioritize incoming communications, correspondence, and requests

Draft, proofread, and edit professional emails, letters, reports, presentations, and business documents

Maintain strict confidentiality regarding sensitive business information

Anticipate executive needs while proactively identifying opportunities to improve efficiency

Serve as the primary point of contact for executive communication

Coordinate communication between executive leadership, department managers, clients, vendors, government agencies, and business partners

Prepare executive correspondence and ensure timely follow-up on action items

Organize and maintain executive files, records, and confidential documentation

Ensure consistency and professionalism in executive communications

Coordinate executive initiatives and strategic projects across multiple departments

Develop and maintain project timelines, deliverables, and milestones

Monitor project progress and provide status updates to executive leadership

Assist with company-wide initiatives, including:

Technology implementations

Operational improvement projects

Marketing initiatives

Fleet and asset management projects

Training and organizational development programs

Identify project risks, obstacles, and opportunities for improved efficiency

Track executive action items, leadership assignments, and organizational priorities

Follow up with department leaders regarding outstanding tasks and project deadlines

Maintain executive accountability dashboards, reports, and accountability tracking systems

Ensure commitments are completed accurately, on time, and aligned with organizational objectives

Coordinate executive meetings, leadership sessions, board meetings, and company events

Prepare agendas, presentations, meeting packets, and supporting documentation

Record and distribute meeting minutes and action items

Monitor follow-up tasks to ensure timely completion

Assist with proposals, presentations, contracts, and client communications.

Maintain prospect databases and business development records

Coordinate networking opportunities, sponsor ships, and community partnerships

Conduct research on prospective clients, competitors, and market trends

Support strategic planning initiatives and executive business development efforts

Maintain executive filing systems, organizational records, and document management processes

Prepare spreadsheets, reports, executive dashboards, and performance metrics

Coordinate vendor communications and office administrative needs

Assist with budgeting initiatives, purchasing, and operational projects

Monitor office supply inventory and executive resources

Recommend process improvements that enhance organizational efficiency

Coordinate interview scheduling and candidate communications

Assist with onboarding coordination and employee documentation

Support executive recruiting initiatives and hiring activities

Coordinate employee training schedules and leadership development initiatives

Track licenses,…