Commercial Construction Project Coordinator

We are looking for a Commercial Construction Project Coordinator

• Support Project Managers throughout the full project lifecycle
  , including subcontractor buyout, scope review, contract development, and documentation tracking
• Prepare, issue, and manage subcontractor purchase orders
  , ensuring accuracy, scope alignment, and contract compliance
• Coordinate pre‑construction, owner‑architect‑contractor (OAC), and internal project meetings
  , including agenda preparation and detailed meeting minutes
• Organize and maintain all project documentation
  , including correspondence, drawings, specifications, change management records, and project files using structured systems
• Maintain two‑week look‑ahead schedules based on Superintendent input, project milestones, and field conditions
• Ensure projects are fully and properly set up in Procore
  , including current drawings, specifications, schedules, permits, and required documentation
• Create and update project schedules using Microsoft Project or comparable scheduling tools
• Review and process subcontractor and supplier submittals for completeness and compliance, routing efficiently through Procore
• Draft and track RFIs
  , coordinating with project stakeholders to minimize delays and support timely decision‑making
• Prepare Potential Change Orders (PCOs) and formal Change Orders (COs) for owners, architects, and subcontractors, ensuring accurate documentation and approvals
• Coordinate closely with Field Operations
  , Project Managers, and Superintendents to ensure labor, materials, and resources are properly aligned
• Perform regular jobsite visits to monitor progress, identify potential issues, and support project delivery
• Respond promptly and professionally to stakeholder questions, concerns, and issues
  , supporting positive client and vendor relationships
• Continuously build construction and industry knowledge through internal training, professional development, and active project involvement

• Bachelor’s degree in construction management, Building Science, Engineering, or a related field (or equivalent experience)
• 5+ years of experience supporting commercial construction projects
  , preferably within a general contracting or construction management environment
• Solid understanding of commercial construction processes
  , sequencing, documentation, and industry standards
• Working knowledge of safety practices and regulations applicable to commercial construction projects
• Experience using construction project management software
  , including Procore
  , Microsoft Project
  , and/or Primavera P6
• Strong written and verbal communication skills
  , able to interact effectively with clients, architects, subcontractors, and internal teams
• Highly organized, detail‑oriented, and process‑driven
  , with the ability to manage multiple priorities and deadlines
• Self‑motivated and adaptable
  , comfortable working in a fast‑paced, deadline‑driven project environment
• Collaborative team player
  , capable of supporting leadership, coordinating tasks, and resolving issues professionally
• Sound judgment and decision‑making skills
  , with a commitment to quality, accountability, and continuous improvement