Financial Operations Analyst - Public Works

The purpose of this classification is to provide intermediate-level financial, operation, and accounting support to the Public Works Department. This position assists with budget preparation, financial reporting, reconciliation, and the processing of financial transactions, including purchase orders, invoices, and capital improvement project records, to ensure compliance with City policies, accounting standards, and efficient departmental operations. This position serves as a liaison between the department and the Financial Services Department to support accurate financial operations.

The following duties and functions, as outlined herein, are intended to be representative of the type of tasks performed within this classification. They are not listed in any order of importance. The omission of specific statements of the duties or functions does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification.

Other duties may be required and assigned.

• Assist in the coordination, preparation, presenting, monitoring, and administration of operating and capital budgets for divisions and the overall department, including operating expenses, capital expenditures, personnel, and vehicle requests.
• Compile, maintain, and reconcile comprehensive budget spreadsheets tracking appropriations, expenditures, encumbrances, accounts payable, and available balances.
• Analyze general ledger activity for assigned divisions to ensure accuracy, identify discrepancies, and support sound financial decision-making.
• Assist with annual budget development, including data analysis, preparation of supporting documentation, and participation in budget presentations as directed.
• Prepare routine and ad hoc financial reports; assist in forecasting variance analysis and identify trends affecting departmental budgets and operations.
• Prepare, maintain, and monitor Capital Improvement Program (CIP) financial reports; track project budgets, funding sources, expenditures, and encumbrances.
• Coordinate with Financial Services regarding CIP issues, including asset capitalization, reclassification of assets on purchase orders, and compliance with accounting standards.
• Initiate, manage, track, and reconcile purchase orders and change orders; follow up to request closures or cancellations as appropriate.
• Enter receiving documentation into financial systems to facilitate invoice processing and payment.
• Process and review invoices and accounts payable transactions to ensure accuracy, proper authorization, and compliance with City policies.
• Review and verify financial transactions related to accounts payable, accounts receivable, fixed assets, fleet, fuel, and other accounting functions.
• Coordinate budget transfers and adjustments; maintain clear documentation and audit-ready records.
• Maintain fixed asset records related to CIP and fleet projects, ensuring accurate capitalization, depreciation, and reporting.
• Maintain and update the Fleet Replacement List; complete month-end fleet module closeout and post fleet charges for interdepartmental billing.
• Maintain the Public Works fuel delivery log; complete month-end reconciliations and fuel usage analysis.
• Process monthly departmental credit card statements, including reconciliation, documentation, and compliance review.
• Assist with departmental billing and collections activities, including preparation and issuance of past-due notices, sanitation fees, additional pickup charges, inactivity fees, and review of work orders that generate revenue.
• Support payroll, travel requests, reimbursements, and online orders as assigned; serve as backup for key financial processing functions.
• Maintain petty cash accounts and organized electronic and paper files for contracts, agreements, financial records, and supporting documentation.
• Maintain and update contract logs and reports; track contract terms and expiration dates to support compliance and renewals.
• Assist with grant-related financial documentation, reporting, and audit preparation as directed.
• Prepare dashboards, spreadsheets, technical and statistical reports, graphs, and presentations using Excel and other software applications; perform more advanced analysis under guidance.
• Compose correspondence, memoranda, and other written materials for management related to financial and operational matters.
• Serve as liaison between divisions, Financial Services, Purchasing, Fleet, vendors, contractors, and other stakeholders regarding routine financial, payment, and budget inquiries.
• Establish and maintain effective working relationships with City staff, management, community organizations, service providers, and the public; provide customer service and resolve routine or sensitive issues as appropriate.
• Attend and participate in department, workgroup, and interdepartmental meetings; serve on assigned committees and represent Directors or Managers at internal and external meetings as directed.
• Assist in the development, review, and…