Accounting Operations Coordinator

As our Accounting Operations Coordinator, you are a key contributor to our financial day‑to‑day operations. This is a hands‑on, cross‑functional role where you’ll handle the full cycle of our accounting processes. We operate with a “clean books” philosophy, so your focus will be on maintaining financial integrity—tracking revenue (AR), processing payments for vendors and creators (AP), and keeping our accounts perfectly reconciled.

You’ll be a key resource for the whole office, ensuring data is entered accurately, GAAP standards are met, and our financial operations run smoothly. This is a full‑time, in‑office role based at our headquarters in Bozeman, MT.

• Accounts Receivable (AR):
  Create and verify invoices, handle daily cash management (including bank deposits), and post entries to the sub‑ledger. Stay in close contact with our Licensing team and clients to follow up on outstanding payments.
• Accounts Payable (AP):
  Process business transactions and double‑check data for vendor payments. Ensure daily and monthly royalty payments to our creators are accurate and sent out on time.
• Reconciliation:
  Conduct regular reconciliations of bank statements and customer accounts to make sure our internal records always reflect financial reality.
• Interdepartmental
  
  Collaboration:
  
  Work closely with Sales and other teams to keep accounts updated, resolve discrepancies, and maintain a professional, helpful flow of information across the company.
• Reporting & Compliance:
  Generate the reports needed for financial analysis and keep our records organized and ready for audits.
• Special Projects:
  Take on specific departmental projects and help the Head of Accounting find ways to make our processes more efficient.
• All‑Hands Mindset:
  Contribute to our overall success by jumping in on extra tasks or special projects as needed—no task is too small.

• Technical Comfort:
  Power user in Excel and comfortable with accounting databases. Able to manipulate data, build reports, and navigate spreadsheets with ease.
• Clear Communication:
  Talk to creators, clients, and teammates clearly and respectfully, even when discussing difficult topics such as late payments.
• Sharp Eye for Detail:
  Find and fix data errors accurately.
• Experience:
  
  Prefer at least 2 years of solid bookkeeping or AR/AP experience, but value the ability to learn quickly.
• Education:
  
  Associate’s or Bachelor’s degree in Accounting, Finance, or Business is preferred.
• Basic GAAP knowledge:
  Solid working understanding of Generally Accepted Accounting Principles.
• Presence:
  Regular, reliable, and timely attendance in our Bozeman office is required.

While performing the duties of this role, the employee is often required to sit, use hands in repetitive motions, and talk or hear. The noise level is typical of an office. Employees may encounter frequent interruptions throughout the workday.

The employee may occasionally stand, walk, and lift or reach with hands and arms.

Must operate routine office equipment, including computer terminals, keyboards, telephones, copiers, facsimiles, and calculators. Perform work on a computer for an average of 6–8 hours per day. Capable of climbing/descending stairs in an emergency and lifting 20 pounds.

Specific vision abilities required:
Close visual acuity to perform activities such as preparing and analyzing data and figures, viewing a computer terminal, and visual inspection involving the review of detailed contracts and reports.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Viral Hog is an equal opportunity employer and will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.