Accounting & Revenue Operations Specialist

Description

The Accounting & Revenue Operations Specialist is a critical dual‑focus role designed to bridge the gap between back‑office financial integrity and front‑office revenue growth. This position serves as a "utility player," combining meticulous full‑cycle accounting with proactive revenue oversight to ensure 100% billing accuracy and optimized financial operations.

1. Financial Operations & "Clean Books" Oversight

• Full‑Cycle Accounting: Execute the end‑to‑end accounting process, including ledger maintenance, invoice verification, and sub‑ledger posting in accordance with company financial standards.
• Accounts Payable (AP): Process business transactions and verify data for vendor payments, with a primary focus on ensuring accurate and timely monthly royalty payments to creators.
• Accounts Receivable (AR): Direct daily cash flow and bank deposits; proactively collaborate with the licensing and sales teams to resolve outstanding invoicing items and delinquent payments.
• Reconciliation & Integrity: Conduct regular reconciliations of bank statements and customer accounts to ensure records reflect real‑time financial status while maintaining audit readiness.

2. Revenue Strategy & Usage Analytics

• Data Transformation: Review and refine partner reporting through advanced Excel data manipulation to generate accurate billing and prevent revenue leakage.
• Billing Lifecycle Ownership: Lead the end‑to‑end billing cycle, monitoring AR aging reports and partnering with account leads to execute necessary collection actions.
• Data Integrity: Investigate discrepancies by cross‑referencing legacy data to ensure precise revenue allocation and commercial accuracy.
• Performance Reporting: Track and report on business revenue trends to showcase the impacts of sales and receivables efforts.

3. Departmental Operations & Coordination

• All‑Hands Mindset: Contribute to the team’s overall success by tackling additional tasks and special projects as assigned; we operate with a "no task too small" approach.
• Workflow Facilitation: Execute daily department operations, including inbox oversight, task delegation, and professional handling of inbound phone calls.
• Process Improvement: Assist in the development and refinement of Standard Operating Procedures (SOPs), email frameworks, and contract templates.

• Education: Associate’s or Bachelor’s degree in Accounting, Finance, or Business is preferred.
• Technical Proficiency: "Power user" in Microsoft Excel (data manipulation, building reports for upload, macro creation, and formula implementation) and comfortable with and/or learning accounting databases.
• Experience: Minimum of 2 years of bookkeeping, AR/AP, or revenue operations experience preferred.
• Analytical Mindset: A tuned‑in "figure‑it‑out" factor with an enjoyment of digging into data to find and fix errors.
• Clear Communication: The ability to navigate difficult financial conversations (such as late payments or contract discrepancies) with professional tact.
• Presence: Must be capable of regular, reliable, and timely attendance in the Bozeman office.

While performing the duties of this role, the employee is often required to: sit; use hands in repetitive motions to finger, grasp, handle, or feel; and talk or hear. The noise level in the work environment is typical of that of an office. Employees may encounter frequent interruptions throughout the workday. The employee is occasionally required to: stand; walk; and lift or reach with hands and arms.

The employee must be able to operate routine office equipment, including computer terminals and keyboards, telephones, copiers, facsimiles, and calculators. Must be routinely perform work on a computer for an average of 6-8 hours per day. Must be capable of regular, reliable, and timely attendance in our Bozeman office. Must be capable of climbing/descending stairs in an emergency. Ability to lift 20 pounds.

Specific vision abilities required: The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures; viewing a computer terminal; and visual inspection involving the review of detailed contracts and reports.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Viral Hog is an equal opportunity employer and will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.