Administrative Coordinator

Administrative Coordinator

The Administrative Coordinator provides high level administrative and operational support to the VP Admin and Finance Office, Staff Senate, University Data and Analytics, and selected sub-units of VPAF division. If you enjoy providing exceptional customer service to a variety of people, are motivated and organized, and thrive in an environment where priorities change frequently, we want to hear from you!

The person in this position is an integral part of the office operations, providing crucial support and excellent customer service to several managers and teams. This role requires exceptional multitasking abilities, strong communication skills, and a keen attention to detail to ensure smooth operations and effective time management for the various areas this position supports.

Required Qualifications – Experience, Education, Knowledge & Skills
- Progressively responsible administrative/office management experience, or an equivalent combination of relevant education and experience. Demonstrated administrative experience in an environment which required successfully supporting multiple people with numerous interruptions and/or frequent changes in priorities. Demonstrated excellent communication skills with competence in interpreting and explaining detailed information, both verbally and in writing, to a variety of constituents. Demonstrated competence reading and interpreting financial reports, communicating financial information to others, and keeping detailed and organized fiscal records.

Demonstrated competence using standard workplace software, especially spreadsheets, word processing, and presentation.

The Successful Candidate Will
- Ability to establish and maintain cooperative working relationships with various constituencies, including students, administrators, co-workers, and faculty. Ability to maintain confidentiality and handle sensitive information professionally. Excellent communication and interpersonal skills. Strong organizational and time management skills. Attention to detail, to meeting deadlines, and to prioritizing competing demands. Aptitude for problem solving and facilitating the work of others. Good judgment and self-motivation.

Skill at prioritizing, organizing, and working on multiple projects, including organizing, coordinating and managing events. Represent the Office of VP Admin and Finance, UDA, and ASC and units to others in a professional and courteous manner.

Position

Special Requirements /Additional Information
- To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

Physical Demands
- This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and responsibilities to this job at any time.

This position has supervisory duties? - No

Applications will be:

- Screening of applications will begin on June 1, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

EEO Statement
- Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.

To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.

Required Documents