Executive Assistant to Director - Admin, HR & Events Lead

Montana State University is hiring an Assistant to the Director. This role provides high-level administrative support to the Director of Montana AHEC/Rural Health, manages executive scheduling, travel arrangements, expense reconciliation, recruitment coordination, and oversees daily office operations to ensure organizational efficiency and adherence to University policies.

Highlights

• Manage calendar, meetings, email correspondence, and travel arrangements for the Director.
• Process and reconcile travel and business expenses using Chrome River, ensuring policy compliance.
• Oversee daily office operations, including supply ordering and equipment maintenance coordination.
• Plan and coordinate internal events such as retreats, trainings, and staff meetings both in-person and virtually.
• Serve as HR liaison, facilitating recruitment, hiring, and personnel workflow compliance.
• Required qualifications:
  
  Associate's or Bachelor's degree (or equivalent experience), 5+ years in office management or administrative roles, strong organizational and communication skills.
• Preferred skills include executive assistant experience, familiarity with Montana State University systems (Chrome River, Smart Buy), and proficiency in Microsoft Office and Zoom.
• Salary range: $20.49 - $25.61 hourly, commensurate with experience and qualifications.
• Position supports Montana AHEC/MORH within the College of Nursing and relies on continued grant funding.
• Employment is classified, full-time (1.0 FTE), benefits eligible, and union affiliated (FOCUS-MFPE).