Administrative Associate IV

Montana State University is hiring an Administrative Associate IV. The role supports financial and administrative operations for the Montana Seed Potato Certification Program, Montana Potato Improvement Association, and the MSU Potato Laboratory by managing accounting, grower billing, financial reporting, grant monitoring, payroll tracking, meeting and travel coordination, and records management to ensure smooth daily operations and excellent customer service.

• Maintain financial records and process transactions using Sage Accounting and MSU Banner.
• Prepare budgets, financial reports, and monitor grant expenditures.
• Coordinate grower billing, registrations, and maintain certification program databases.
• Organize administrative operations including records management and personnel support.
• Review payroll, prepare personnel action forms, and assist with recruiting and onboarding.
• Coordinate meetings, travel, and events for the program staff and stakeholders.
• Required qualifications include an Associate's or Bachelor's degree in business-related fields and experience with financial transactions and Microsoft Office.
• Preferred experience with Sage Accounting, Banner Finance, Chrome River, budgeting, grant accounting, and HR support.
• Salary starts at $25.04 per hour, commensurate with experience and qualifications.
• Works closely with the Director, Administrative/Program Manager, growers, board members, Extension personnel, and Fiscal Shared Services.