CARC Administrative Associate III

Position Details

Position Information

Announcement Number STAFF - VA - 27063 For questions regarding this position, please contact:

Patrick Carr

patrick.carr

The Administrative Associate III performs a variety of administrative support, personnel & payroll, and accounting duties for the Central Agricultural Research Center (CARC), located at Moccasin, MT. This includes providing administrative assistance to the superintendent and direct support for faculty and staff at the center. The Administrative Associate III represents CARC and its interests to entities outside and within the university and plays an active role in the planning and administering day-to-day operations of the front office.

The person in this position reconciles funds and monitors account balance, generates payment authorizations and reports, and assists in arranging center meetings and large-scale functions.

Position Number 4N0300 Department AES CARC Division College of Agriculture/MAES Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 0.525 Benefits Eligible Eligible Salary Salary range of $17.820 to $22.275 hourly, commensurate with experience, education, and qualifications. Contract Type Classified Hourly If other, please specify Recruitment Type Open

The Central Agricultural Research Center (CARC) is located at Moccasin, MT, an integral part of Montana State University. CARC is one of the seven Research Centers comprising the Department of Research Centers. Scientists at CARC conduct agricultural and microbiological field, greenhouse, and laboratory research while interacting with farmers, ranchers, agribusinesses, natural resource managers, other state and federal government personnel, and MSU Cooperative Extension Service.

Under The Supervision Of CARC Superintendent, The Administrative Il Will Perform a Variety Of Administrative Support, Customer Service, And Fiscal Management

• Manage the day-to-day operations of the front office of CARC and act as principal phone and personal contact for CARC.
• Provide administrative assistance to Superintendent and direct support to faculty and staff, and maintain good working relations with other research centers, Extension Service offices, the Department of Research Centers, and College of Agriculture;
• Prepare invoices, payment authorizations, deposits, travel expense vouchers, and other University financial forms;
• Monitor University purchasing card transitions, reconcile and monitor the balance of various University and grant funds;
• Prepare personnel forms, including recruitment authorizations, hiring paperwork, timesheets, and monitor monthly payroll process; reconcile timecards and payroll.
• Assist the Superintendent in scheduling and coordinating meetings, such as annual field days and advisory board meetings, arranging refreshments, meal and equipment needs;
• Assists in preparing and maintain appropriate office manuals, handouts, promotional materials, and other documents;
• Order and stock office and janitorial supplies, and other related duties as assigned;
• Track capital & non-capital equipment inventory

• Two years of post-secondary education plus three years of full-time (or part-time equivalent) of progressively responsible administrative support experience;
• Demonstrated working knowledge of accounting and budgeting principles in managing, monitoring, and reconciling financial records;
• Demonstrated competence in organizing and…