Program Coordinator II

This position is not eligible for new sponsorship.

STAFF - VA - 27123

For questions regarding this position, please contact:

Under the supervision of the Montana Seed Growers Association ( MSGA ) Program Coordinator, this position provides administrative, database, certification, communications, and field inspection support for MSGA programs and operations.

4N1078

Division

College of Agriculture/MAES

Classified

Fiscal Year

–

Non-Exempt

FOCUS-MFPE

0.5 - 0.7

Salary $21.00 per hour, commensurate with experience, education, and qualifications.

Classified Hourly

Open

The Montana Seed Growers Association ( MSGA ) provides seed certification services to help ensure genetic purity, varietal identity, and a reliable supply of high-quality seed for producers and the seed industry.

• Receive and process seed samples using MSGA’s Seed Tracking Database.
  • Link samples to the appropriate certification field(s).
  • Creating sample records.
  • Assigning certification numbers.
  • Verifying that sample information matches the corresponding seed lot, including variety, owner, and seed class.
• Ensure physical samples are accurately labeled and properly prepared for delivery to the Montana State Seed Laboratory for testing.

• Prepare and process certification tags and annual certification paperwork.
  • Enter seed lot information into MSGA tag templates.
  • Determine appropriate Plant Variety Protection ( PVP ) and PVP Title V labeling requirements.

• Conduct seasonal seed certification field inspections from approximately May through September each year. The primary inspection area includes Beaverhead, Silver Bow, Jefferson, Broadwater, Meagher, Madison, Gallatin, and Park Counties.
• Serve as an on-call inspector for other areas of Montana as needed.

• Assist with preparing and distributing large-scale mailings, newsletters, and other member and customer communications.
• Create and distribute email communications through Constant Contact, including formatting content, maintaining accurate recipient lists, and ensuring information is sent to the appropriate audiences.
• Assist with proofreading and reviewing communications for accuracy, clarity, and professionalism prior to distribution.

• Create/contribute to new marketing ideas.
• Assist in preparation for meetings and overall support for the other positions in the office.

• One year of post-secondary education and two years of relevant office or clerical experience, or an equivalent combination of education and experience.
• Proficiency with computers and standard office software, including word processing, spreadsheets, and databases. Experience with Microsoft Word, Excel, and Access preferred.
• Ability to organize and prioritize multiple tasks, meet deadlines, and adapt to changing priorities.
• Ability to accurately follow established procedures and instructions.
• Experience maintaining detailed records, files, and databases.
• Strong written communication skills, including formatting, proofreading, grammar, punctuation, and spelling.
• Ability to communicate professionally and respond to questions from internal and external customers by phone, email, correspondence, and in person.

• Knowledge of the certified seed industry, agricultural production, or related seed certification processes.
• Experience working…