Licensing & Sales Specialist

Overview

The Licensing & Sales Specialist is a high-impact, growth-oriented role for a tenacious hunter and motivated closer dedicated to maximizing revenue while ensuring every deal is accurately tracked and fulfilled. This role acts as a utility player, bridging partner negotiations and the operational integrity of our revenue streams. If you have a high drive to be great and a passion for winning, this is your opportunity to hit the ground running.

This position is Bozeman-based and requires a consistent in-office presence five days per week to allow for real-time collaboration on licensing opportunities.

• Inbound Response:
  Act as a primary point of contact for inbound partner inquiries, executing custom prompts, licensor interviews, and talent release documentation to move deals toward closure.
• Full-Cycle Licensing:
  Execute lead research, issue quotes (one-off, bulk, and subscription), and negotiate distribution and revenue-share agreements to hit growth targets.
• Account Support:
  Proactively cultivate partnerships by negotiating contract renewals, upselling service additions, and overseeing whitelist requests to protect platform integrity.
• Content Pitching:
  Aggressively analyze the library to identify and proactively pitch high-value assets to clients, ensuring Viral Hog remains the first choice for their aggregation needs.
• Contract Compliance:
  Maintain meticulous records within internal databases to ensure global contract compliance and data accuracy for all executed deals.
• Revenue Lifecycle:
  Support the commercial billing cycle by drafting invoices and ensuring contract terms align with payment schedules.
• Usage & Rights Compliance:
  Execute regular reviews of partner download reports and internal data to identify unauthorized usage or opportunities for additional licensing revenue.
• Data Integrity:
  Investigate file associations and usage data to ensure precise revenue tracking and commercial accuracy across the library.
• Performance Monitoring:
  Monitor and report on revenue trends to validate the success of various reporting methods (rev-share, self-reports, and subscriptions).
• Account Health:
  Monitor account status and collaborate with the finance team to ensure timely partner payments and maintain healthy, long-term commercial relationships.
• Workflow Facilitation:
  Facilitate daily operations, including licensing inbox oversight, task delegation, and professional handling of inbound inquiries.
• Process Improvement:
  Assist in the development and refinement of Standard Operating Procedures (SOPs), sales frameworks, and contract templates to scale the department.

• Education:
  
  Degree in Business Administration, Marketing, or a related field; strong interest in Sales Operations and Business Development preferred.
• Technical
  
  Skills:
  
  Proficiency in Microsoft Excel and Google Workspace, specifically regarding data organization and utilizing data to drive sales decisions.
• Communication:
  Exceptional negotiation skills and the ability to represent the brand professionally to creators and global clients.
• Detail-Oriented: A "trust but verify" mindset; strong attention to detail and a proactive approach to identifying and resolving data discrepancies.
• Presence:
  Must be capable of regular, reliable, and timely attendance in the Bozeman office.

While performing the duties of this role, the employee is often required to sit; use hands in repetitive motions to finger, grasp, handle, or feel; and talk or hear. The noise level in the work environment is typical of an office. The employee is occasionally required to stand, walk, and lift or reach with hands and arms. The employee must be able to operate routine office equipment, including computer terminals and keyboards, telephones, copiers, facsimiles, and calculators.

The employee must be able to regularly work on a computer for 6-8 hours per day and must be capable of regular, reliable, and timely attendance in the Bozeman office. The position may require climbing/descending stairs in an emergency and the ability to lift up to 20 pounds.

Specific vision abilities required: Close visual acuity to prepare and analyze data and figures, view a computer terminal, and review detailed contracts and reports.

Note: This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Viral Hog is an equal opportunity employer and will provide reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job.