Studio Administrator

Studio Administrator

Jackola Engineering & Architecture Bozeman, Montana, United States

Jackola Engineering and Architecture in Bozeman, Montana is seeking a talented Studio Administrator to join our dynamic team. In this role you will support government project delivery and studio operations in a wide variety of responsibilities to ensure alignment with the firm’s business goals.

This role requires an organized and detail-oriented individual with an understanding of the A/E industry, and the ability to manage multiple tasks simultaneously. The ideal candidate will have experience working in a federal government A/E project deadline‑driven environment, collaborating with technical teams, and effectively communicating with Project Managers within our clients’ and internal teams.

• Assist Project Managers with project setup, contracts, scope, budgets, schedules, invoices, and closeout activities as directed.
• Maintain and monitor project schedules, milestone commitments, and delegated budget tracking.
• Assist the marketing team with proposal development process, including assembly, editing, and coordinating responses to RFQs/RFPs.
• Serve as a day‑to‑day administrative contact for clients and government partners to ensure clear communication and responsiveness.
• Compile, format, and organize project documentation for internal use and client delivery.

• Bachelor’s degree or equivalent experience preferred.
• Strong written and verbal communication skills; responsive, professional, and decisive.
• Strong judgment, attention to detail, and emotional intelligence.
• Ability to handle sensitive project and client information with discretion and professionalism.
• Demonstrated proficiency in the Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience with Adobe InDesign and/or Illustrator is preferred.
• Demonstrated knowledge of construction practices and/or experience working with state and federal government agencies is preferred.
• Ability to work within project management and document control systems commonly used in A/E and federal project environments.

• Compensation that values your qualifications and performance.
• Share in our organization’s success with profit‑sharing bonuses.
• Training & education assistance to support your career goals.
• Paid professional registration and licensing fees.
• Flexible schedules, including a 4‑day work week.
• Company‑paid health plan with optional plans.
• Company‑paid dental, vision, life, and disability insurance.
• 5% 401(k) match.
• Flexible spending account.
• Health club reimbursement.
• Costco reimbursement.
• Holiday and paid time off.