Turtle Island Tales Program Coordinator I

This position is not eligible for sponsorship.

Position Information

Announcement Number

Announcement Number STAFF - VA - 27026

For questions regarding this position, please contact:

Working Title Turtle Island Tales Program Coordinator I

Brief Position Overview

Turtle Island Tales is looking for a dynamic and motivated individual to provide program coordination and administrative support to the research team and students dedicated to supporting well-being for Native American families and communities.

Position Number

Position Number 4N0357

Department

Department American Indian Rural Health Equity

Division

Division Office of Research and Economic Development

Appointment Type

Appointment Type Classified

Contract Term

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA

FLSA Non-Exempt

Union Affiliation

Union Affiliation FOCUS-MFPE

FTE

FTE 0.5-1.0

Benefits Eligible

Salary Salary ranging from $18.36 to $22.50, commensurate with experience, education, and qualifications

Contract Type

Contract Type Classified Hourly

If other, please specify

Recruitment Type

Recruitment Type Open

General Statement

Turtle Island Tales functions within the Center for American Indian and Rural Health Equity ( CAIRHE ). CAIRHE is an official state of Montana research center designated by the Montana University System Board of Regents. CAIRHE’s mission is to reduce significant health disparities in Native and rural communities through community-based participatory research ( CBPR ) that is considerate of and consistent with their cultural beliefs.

CAIRHE serves the people of Montana as a robust, interdisciplinary research center with strong engagement in communities across the state. In collaboration with partners across multiple states, Turtle Island Tales is an evidence-based obesity-prevention intervention that promotes wellbeing for Native American families with young children.

Duties and Responsibilities

Program Coordination:

• Manage student research assistants
• Training
• Scheduling
• Planning/coordinating/overseeing tasks
• Pack kits
• Ship kits
• Manage/update shipping calendar for each community
• Physically ship kits to partner communities
• Manage physical storage
• Manage and track inventory on Cloud management system
• Assist with cost calculations
• Understand and align with file management system

• Order program supplies
• Chrome River/Smart Buy
• Assist with completing Chrome River reports.
• Assist with monthly budget reconciliation for HC2/Turtle Island Tales indexes.
• Maintain notes on fiscal related tasks, timelines, and protocols. Lead monthly budget update during internal meetings when applicable.

• Attend staff meetings and meetings with community partners and collaborators; take notes during meetings in real-time on Cloud file management system
• Assist with creating content for and managing social media and websites for programs, following web accessibility requirements and best practices.
• Use professional communication skills to represent program in meetings over the phone, in person, or virtually.

• Progressively responsible program coordination work experience with an emphasis on coordinating services and activities or an equivalent combination of relevant education and/or experience.
• Demonstrated knowledge of and/or experience with purchasing, inventory management, costing, and other related budgeting principles.
• Demonstrated experience organizing and prioritizing multiple work assignments, deadlines and exercising adaptability to changing priorities while maintaining a positive, effective, and professional attitude.
• Demonstrated proficiency in the use of word processing (MS Word), spreadsheet (MS Excel) software, web-based communications, and social media.

• Demonstrated experience coordinating services and activities and providing administrative support for an education/health related organization.
• Demonstrated experience or interest in working with Native American…