Administrative Associate IV, Buffalo Nations

Administrative Associate IV, Buffalo Nations Please see Special Instructions for more details.

This position is not eligible for sponsorship.

Position Information

Announcement Number

Announcement Number STAFF - VA - 27032

For questions regarding this position, please contact:

Working Title Administrative Associate IV, Buffalo Nations

Brief Position Overview

Join the Buffalo Nations Food Systems Initiative as our Business Operations Manager and play a vital role in supporting Indigenous-centered education, research, and community engagement. You will work closely with the Director, faculty, students, Indigenous knowledge keepers, and community partners to coordinate programs, manage fiscal operations, and support impactful events and field research. This is an opportunity to contribute meaningfully to culturally grounded programming in a collaborative, mission-driven environment.

Position Number

Position Number 4M1964

Department

Division

Division College of Education, Health & Human Development

Appointment Type

Appointment Type Classified

Contract Term

Contract Term Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA

FLSA Non-Exempt

Union Affiliation

Union Affiliation FOCUS-MFPE

FTE

FTE 0.75

Benefits Eligible

Salary $25.04 per hour, commensurate with experience, education, and qualifications

Contract Type

If other, please specify

Recruitment Type

Recruitment Type Open

General Statement

The Buffalo Nations Food Systems Initiative, housed within the Department of Food Systems, Nutrition, & Kinesiology, supports educational, research, and community-engaged programming centered on Indigenous food systems and knowledge, partnering with faculty, students, Indigenous knowledge keepers, and community members to advance culturally grounded teaching, research, and outreach.

Duties and Responsibilities

• Provide administrative and operational support for the Buffalo Nations Food Systems Initiative, including calendar management, correspondence, and reception support
• Coordinate business and fiscal processes, including budget tracking, procurement, financial reconciliation, and travel and reimbursement processing
• Coordinate program logistics, hosted events, workshops, and field research, including travel, lodging, and speaker/elder honoraria arrangements
• Maintain Buffalo Nations web and social media platforms and support grant reporting and program assessment

Required Qualifications – Experience, Education, Knowledge & Skills

• Bachelor’s degree or an equivalent combination of relevant education and experience
• Demonstrated history of progressively responsible administrative experience emphasizing customer service, office operations, or program coordination
• Demonstrated proficiency in Microsoft Office Suite, including advanced skills in Word and Excel, with experience preparing and formatting professional documents, reports, and communications
• Demonstrated ability to manage multiple priorities, maintain organizational systems, and work collaboratively in a dynamic team environment

Preferred Qualifications – Experience, Education, Knowledge & Skills

• Demonstrated experience working with Tribal Nations, Indigenous communities, or Indigenous knowledge keepers
• Demonstrated experience with university or grant-funded fiscal systems and processes (e.g., procurement, travel reimbursement, budget reconciliation)
• Demonstrated experience coordinating events, meetings, or field logistics
• Demonstrated experience supporting grant administration, reporting, or program assessment
• Familiarity with website and social media platform management

The Successful Candidate Will

• Cultural responsiveness and respect when working with Indigenous communities and other partners
• Strong written and verbal communication skills
• High attention to detail and strong organizational abilities
• Ability to manage multiple priorities and work independently with sound judgment
• Flexibility and adaptability in a fast-paced, mission-driven environment
• Discretion and professionalism when handling sensitive or confidential information

Position Special Requirements/Additional Information

Physical Demands

This position may require occasional evening or weekend work to support Buffalo…