Administrative Associate IV, Buffalo Nations

Position Details

Position Information

Announcement Number STAFF - VA - 27032

For questions regarding this position, please contact:
Jill Falcon Ramaker

jillfalcon.ramaker

Classification Title Admin Assoc IV Working Title Administrative Associate IV, Buffalo Nations Brief Position Overview

Join the Buffalo Nations Food Systems Initiative as our Business Operations Manager and play a vital role in supporting Indigenous-centered education, research, and community engagement. You will work closely with the Director, faculty, students, Indigenous knowledge keepers, and community partners to coordinate programs, manage fiscal operations, and support impactful events and field research. This is an opportunity to contribute meaningfully to culturally grounded programming in a collaborative, mission-driven environment.

Position Number 4M1964 Department Food Systems Nutrition & Kinesiolog Division College of Education, Health & Human Development Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Non-Exempt Union Affiliation FOCUS-MFPE FTE 0.75 Benefits Eligible Eligible Salary $25.04 per hour, commensurate with experience, education, and qualifications Contract Type Classified Salary If other, please specify Recruitment Type Open

The Buffalo Nations Food Systems Initiative, housed within the Department of Food Systems, Nutrition, & Kinesiology, supports educational, research, and community-engaged programming centered on Indigenous food systems and knowledge, partnering with faculty, students, Indigenous knowledge keepers, and community members to advance culturally grounded teaching, research, and outreach.

• Provide administrative and operational support for the Buffalo Nations Food Systems Initiative, including calendar management, correspondence, and reception support
• Coordinate business and fiscal processes, including budget tracking, procurement, financial reconciliation, and travel and reimbursement processing
• Coordinate program logistics, hosted events, workshops, and field research, including travel, lodging, and speaker/elder honoraria arrangements
• Maintain Buffalo Nations web and social media platforms and support grant reporting and program assessment

• Bachelor’s degree or an equivalent combination of relevant education and experience
• Demonstrated history of progressively responsible administrative experience emphasizing customer service, office operations, or program coordination
• Demonstrated proficiency in Microsoft Office Suite, including advanced skills in Word and Excel, with experience preparing and formatting professional documents, reports, and communications
• Demonstrated ability to manage multiple priorities, maintain organizational systems, and work collaboratively in a dynamic team environment

• Demonstrated experience working with Tribal Nations, Indigenous communities, or Indigenous knowledge keepers
• Demonstrated experience with university or grant-funded fiscal systems and processes (e.g., procurement, travel reimbursement, budget reconciliation)
• Demonstrated experience coordinating events, meetings, or field logistics
• Demonstrated experience supporting grant administration, reporting, or program assessment
• Familiarity with website and social media platform management

• Cultural responsiveness and respect when working with Indigenous communities and other partners
• Strong written and verbal communication skills
• High attention to detail and strong organizational abilities
• Ability to manage multiple priorities and work independently with sound judgment
• Flexibility and adaptability in a fast-paced, mission-driven environment
• Discretion and professionalism when handling sensitive or confidential information

This position is not eligible for sponsorship.

This position may require occasional evening or weekend work to support Buffalo Nations events, workshops, and field…