Turtle Island Tales Program Coordinator I

Turtle Island Tales Program Coordinator I

This position is not eligible for sponsorship.

Turtle Island Tales is looking for a dynamic and motivated individual to provide program coordination and administrative support to the research team and students dedicated to supporting well‑being for Native American families and communities.

Turtle Island Tales functions within the Center for American Indian and Rural Health Equity (CAIRHE). CAIRHE is an official state of Montana research center designated by the Montana University System Board of Regents. CAIRHE’s mission is to reduce significant health disparities in Native and rural communities through community‑based participatory research (CBPR) that is considerate of and consistent with their cultural beliefs.

CAIRHE serves the people of Montana as a robust, interdisciplinary research center with strong engagement in communities across the state. In collaboration with partners across multiple states, Turtle Island Tales is an evidence‑based obesity‑prevention intervention that promotes wellbeing for Native American families with young children.

Program Coordination:

• Manage student research assistants
• Provide training
• Schedule activities
• Plan, coordinate, and oversee tasks
• Pack and ship kits
• Maintain shipping calendar for each community
• Physically ship kits to partner communities
• Manage physical storage
• Track inventory on cloud management system
• Assist with cost calculations
• Align with file management system

Financial and/or Fiscal Management:

• Order program supplies
• Use Chrome River/Smart Buy
• Complete Chrome River reports
• Reconcile monthly budgets for HC2/Turtle Island Tales indexes
• Maintain notes on fiscal tasks, timelines, and protocols
• Lead monthly budget updates during internal meetings when applicable

Communications:

• Attend staff meetings, partner community meetings, and collaborations; take real‑time notes in the cloud file management system
• Assist with creating content for and managing social media and websites for programs, adhering to web accessibility requirements and best practices
• Represent the program professionally in phone, in‑person, and virtual meetings

• Progressive program coordination experience with emphasis on coordinating services and activities, or an equivalent combination of education and/or experience
• Knowledge of or experience with purchasing, inventory management, costing, and budgeting principles
• Demonstrated ability to organize and prioritize multiple work assignments, deadlines, and adapt to changing priorities while maintaining a positive, professional attitude
• Proficiency in word processing (MS Word), spreadsheet (MS Excel), and web‑based communications and social media

• Experience coordinating services and providing administrative support for an education/health related organization
• Interest in or experience working with Native American communities

• Establish and maintain cooperative working relationships with students, administrators, co‑workers, and faculty
• Exhibit excellent communication and interpersonal skills
• Demonstrate strong organizational and time‑management skills
• Pay close attention to detail, meet deadlines, and prioritize competing demands
• Show aptitude for problem solving and facilitating the work of others
• Exercise good judgment and self‑motivation
• Prioritize, organize, and manage multiple projects efficiently
• Represent Turtle Island Tales, the Center for American Indian & Rural Health Equity, and MSU professionally
• Enjoy improving processes and outcomes
• Organize and enter data, interpret results, and prepare reports accurately

Continuation of employment is contingent upon availability of funding.

Must possess a valid driver’s license, an acceptable driving record, and meet all State of Montana requirements to operate State/University vehicles. If a successful candidate possesses a valid out‑of‑state driver’s license, they must obtain a valid Montana driver’s…