Administrative Associate IV, Buffalo Nations

Administrative Associate IV, Buffalo Nations

Join the Buffalo Nations Food Systems Initiative as our Business Operations Manager and play a vital role in supporting Indigenous-centered education, research, and community engagement. You will work closely with the Director, faculty, students, Indigenous knowledge keepers, and community partners to coordinate programs, manage fiscal operations, and support impactful events and field research. This is an opportunity to contribute meaningfully to culturally grounded programming in a collaborative, mission-driven environment.

Position Number - 4M1964

Department
- Food Systems Nutrition & Kinesiology

Division
- College of Education, Health & Human Development

Appointment Type
- Classified

Contract Term
- Fiscal Year

Semester

FLSA
- Non-Exempt

Union Affiliation - FOCUS-MFPE

FTE - 0.75

Benefits Eligible
- Eligible

Salary - $25.04 per hour, commensurate with experience, education, and qualifications

Recruitment Type
- Open

General Statement
- The Buffalo Nations Food Systems Initiative, housed within the Department of Food Systems, Nutrition, & Kinesiology, supports educational, research, and community-engaged programming centered on Indigenous food systems and knowledge, partnering with faculty, students, Indigenous knowledge keepers, and community members to advance culturally grounded teaching, research, and outreach.

Duties and Responsibilities
- Provide administrative and operational support for the Buffalo Nations Food Systems Initiative, including calendar management, correspondence, and reception support

Coordinate business and fiscal processes, including budget tracking, procurement, financial reconciliation, and travel and reimbursement processing

Coordinate program logistics, hosted events, workshops, and field research, including travel, lodging, and speaker/elder honoraria arrangements

Maintain Buffalo Nations web and social media platforms and support grant reporting and program assessment

Required Qualifications – Experience, Education, Knowledge & Skills
- Bachelor's degree or an equivalent combination of relevant education and experience

Demonstrated history of progressively responsible administrative experience emphasizing customer service, office operations, or program coordination

Demonstrated proficiency in Microsoft Office Suite, including advanced skills in Word and Excel, with experience preparing and formatting professional documents, reports, and communications

Demonstrated ability to manage multiple priorities, maintain organizational systems, and work collaboratively in a dynamic team environment

Position

Special Requirements /Additional Information
- This position is not eligible for sponsorship.

Physical Demands
- This position may require occasional evening or weekend work to support Buffalo Nations events, workshops, and field research, as well as periodic in-state and/or out-of-state travel.

This position has supervisory duties? - No

Number of Vacancies - 1

Desired Start Date
- At the conclusion of a successful search.

Applications will be:

- Screening of applications will begin on July 7, 2026; however, applications will continue to be accepted until an adequate applicant pool has been established.

EEO Statement
- Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law. In compliance with the Montana Veteran's Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans.

To claim veteran's preference, please complete the veteran's preference information located in the Demographics section of your profile.

Required Documents