Associate Director of Accounting​/Controller

Associate Director of Accounting/Controller

This position is not eligible for sponsorship.

Salary: $68,000 - $78,000 annually, commensurate with experience, education, and qualifications.

• Supports the Director of Finance to implement and execute effective and compliant accounting controls and processes organization wide to produce accurate and timely financial statements.
• Maintains quality control over accounts payable, general ledger, purchasing cards, debt service accounting, construction and fixed assets accounting, and accounts receivable.
• Oversees day‑to‑day fiscal management activities by working closely with department managers and finance team staff.
• Establishes and maintains effective chart of accounts that support accurate and compliant fund accounting for grant requirements and departmental or project decision makers.
• Reviews monthly expenses to ensure proper coding for expense categories as well as fund and project accounting treatment.
• Manages all cash accounts and MSU index reconciliations; works closely with OSP to manage grant transactions, requirement compliance, and reporting; works closely with fiscal shared services to ensure accounts reconcile and budgets are followed.
• Manages payroll reconciliations including time and effort reporting, purchasing policy controls, and approving all accounting journal entries.
• Assists in the management of human resource functions for the organization by working with university HR to onboard, reappoint, and systematically maintain a diverse staff of professional, classified, and student employees. Maintains appropriate confidentiality safeguards for MOR’s financial and personnel records while providing excellent internal and external customer service for inquiries and requests.
• Works closely with the auditors to ensure that timely completion of the audit and 990 is achieved, provides the audit work papers, and answers all questions the auditors may have regarding the audit and 990.
• Acts as the subject matter expert for Blackbaud Financial Edge, Blackbaud Altru, and Xtrulink.
• Provides excellent internal and external customer service for inquiries and requests.
• Works with the Director of Finance and auditors to ensure timely completion of the audit.

• Bachelor’s degree in accounting, finance, or a closely related field, or an equivalent combination of relevant education and experience.
• Demonstrated experience, in a non‑profit environment, maintaining GAAP, GASB, and other accounting standards while managing transactional accounting and complex financial data with a high degree of accuracy and attention to detail.
• Demonstrated experience managing an accounting team, implementing accounting controls in a large organization, and managing the entire financial audit process including adjusted trial balance preparation.
• Ability to incorporate tools like MS Excel to compile or analyze complex data for presentation and simple interpretations.
• Ability to perform detailed, complex, and confidential financial work and effectively communicate results and policies to internal and external customers as requested or directed.

• Experience with Blackbaud, or other accounting and relational database programs.
• Familiarity with Montana State University or State of Montana fiscal, Banner, and purchasing regulations and reporting.
• Experience working with grants from state, federal, and other external funding sources. Familiarity with 2
  
  CFR
  200 for federal grant requirements.
• Experience working in a museum, other non‑profit, or university.

• Be a collaborative leader with all departments and executive managers using exceptional organization and time management skills.
• Represent the Museum of the Rockies in a professional positive manner to all internal and external customers and maintain confidentiality where appropriate.
• Perform detailed and complex work maintaining accuracy with good judgement, effective communication, and positive interactions.
• Possess the ability to organize and prioritize workloads to exercise…