Associate Director of Accounting​/Controller

Associate Director of Accounting/Controller

Museum of the Rockies seeks an Associate Director of Finance / Controller. The Associate Director of Finance/Controller reports to the Director of Finance and is responsible for accurate accounting records, maintaining GAAP and other regulatory compliance, maintaining MSU policy compliance, timely financial statement reporting, and managing MOR annual financial audits. The Associate Director of Finance/Controller will be a professional, experienced accountant that manages daily operations of the accounting office and implements effective financial controls and processes.

This role will enforce accounting policy organization wide, educate departmental leaders for financial compliance, train accounting personnel, and produce monthly financial statements. The Associate Director of Finance/Controller must work both independently and collaboratively to ensure excellent customer service and highly effective financial reporting is available.

Position Number - 4C1055

Department
- Museum of the Rockies

Division
- Museum of the Rockies

Appointment Type
- Professional

Contract Term
- Fiscal Year

FLSA
- Exempt

Union Affiliation
- Exempt from Collective Bargaining

FTE - 1.0

Benefits Eligible
- Eligible

Salary - $68,000 - $78,000 annually, commensurate with experience, education, and qualifications

General Statement
- Museum of the Rockies (MOR) is Montana's most visited museum. In 2025, the museum served over 250,000 general visitors, children on school tours, and other program participants. MOR is a college-level division of Montana State University, an independent 501c (3) organization, a Smithsonian Affiliate, an accredited AAM museum, and a repository for state and federal fossils. The interdisciplinary museum has one of the finest collections of paleontology in the world (over 400,000 specimens) and a significant cultural collection (over 300,000 objects and artifacts) from the Northern Rocky region.

Located on a 22-acre museum site, it includes a 120,000-square-foot-facility, the state-of-the-art Taylor Planetarium, the 240 seat Hager Auditorium, Martin Children's Discovery Center, and Living History Farm, along with an off-site 553-acre paleontology preserve.

Duties and Responsibilities
- Supports the Director of Finance to implement and execute effective and compliant accounting controls and processes organization wide to produce accurate and timely financial statements. Maintains quality control over the following areas:
Accounts payable, general ledger, purchasing cards, debt service accounting, construction and fixed assets accounting and accounts receivable. Oversee day-to-day fiscal management activities by working closely with department managers and finance team staff. Establish and maintain effective chart of accounts that support accurate and compliant fund accounting for effectively reporting for grant requirements and departmental or project decision makers. Review monthly expenses to ensure proper coding for expense categories as well as fund and project accounting treatment.

Manage all cash accounts and MSU index reconciliations. Work closely with OSP to manage grant transactions, requirement compliance, and reporting. Also work closely with fiscal shared services to ensure accounts reconcile and budgets are followed. Manage payroll reconciliations including time and effort reporting, purchasing policy controls, and approving all accounting journal entries. Assist in the management of human resource functions for the organization by working with university HR to onboard, reappoint, and systematically maintain a diverse staff of professional, classified, and student employees.

Maintain appropriate confidentiality safeguard MOR's financial and personnel records while providing excellent external and internal customer service for inquiries and requests. Work closely with the auditors to ensure that timely completion of the audit and 990. Complete and provide the audit work papers to the auditors. Answer all questions the auditors may have in regard to the audit and 990 Be the subject matter expert for Blackbaud Financial Edge, Blackbaud Altru, and Xtrulink.

Provi…