Grant Support Coordinator

Position Overview

The Grant Support Coordinator plays a vital role in supporting research and funding efforts within the College of Letters & Science. This position collaborates with principal investigators (PIs), administrative staff, Fiscal Shared Services, and funding agencies to support active grants.

• Serve as primary administrative support for active awards:
  • Coordinate award set‑up and modifications, including subawards, in collaboration with the Office of Sponsored Programs.
  • Manage award finances, in collaboration with Fiscal Shared Services, including budget tracking, forecasting, expense review, reporting, subrecipient monitoring, and resolution of deficits or accounting issues.
  • Meet regularly with principal investigators and Fiscal Shared Services to review financial status, project progress, and compliance requirements, to inform planning and decision‑making.
  • Leverage data provided by Fiscal Shared Services to support the timely submission of financial and technical reports and assist with award closeout.
  • Assist with grant‑funded hiring, participant support payments, procurement coordination, and logistics for grant‑related events.
  • Support audit preparation and resolution of compliance issues.
• Serve as liaison with Fiscal Shared Services, Budgeting, and Human Resources.
• Support the preparation, review, and submission of grant and contract proposals with departments, the Office of Research Development, and the Office of Sponsored Programs, ensuring sponsor and institutional compliance.
• Monitor compliance with financial and grant guidelines in collaboration with internal teams and University partners.
• Evaluate workflows, recommend process improvements, and contribute to initiatives that strengthen research infrastructure and institutional competitiveness.
• Build collaborative relationships across campus to serve as a trusted resource for grant‑related activities.
• Develop best practices and provide grant and fiscal‑related training and workshops.

• Bachelor’s degree or an equivalent combination of relevant education and experience.
• Demonstrated fiscal management experience, including preparing and monitoring budgets and financial reports.
• Experience applying and interpreting applicable institutional, local, state, and federal regulations and related standards, guidelines, and policies.
• Demonstrated experience using computerized accounting systems, spreadsheets, databases, and word processing software to establish and maintain detailed record‑keeping systems.

• Master’s degree in a related field.
• Demonstrated experience with project management, including data collection/management, compliance oversight, and competing priorities.
• Knowledge of applicable College and University policies and procedures.
• Demonstrated experience with grant writing and reporting.

• Be able to work independently and make consistent decisions with minimal supervision.
• Exercise initiative and sound judgment while prioritizing workload to meet deadlines.
• Maintain a positive, solutions‑oriented approach when working with partners and tight timelines.
• Communicate effectively both verbally and in writing.
• Build strong, trusting relationships with co‑workers, MSU departments, and our partners in a team‑oriented environment.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without reasonable accommodations. The requirements listed above are representative of the knowledge, skill, and/or ability required.

Montana State University is an equal opportunity employer. MSU does not discriminate against any applicant on the basis of race, color, religion, creed, political ideas, sex, sexual orientation, gender identity or expression, age, marital status, national origin, physical or mental disability, or any other protected class status in violation of any applicable law.

In compliance with the Montana Veteran’s Employment Preference Act, MSU provides preference in employment to veterans, disabled veterans, and certain eligible relatives of veterans. To claim veteran’s preference, please complete the veteran’s preference information located in the Demographics section of your profile.