Program and Finance Manager

Program and Finance Manager

This position is not eligible for sponsorship.

Position Details

Position Information

Announcement Number - STAFF - VA - 27005

Classification Title
- Finance Professional

Working Title
- Program and Finance Manager

Brief

Position Overview
- The Fiscal Administrator is uniquely responsible for developing and maintaining an advanced accounting management structure to accommodate and support the specific needs of the MontanaNSFEPSCoR program. This program is a five-year grant totaling $20M in federal funding, plus $4M in cost match, for a combined total of $24M in federal and state funding. This position works seamlessly with the Montana State University Grants and Contracts personnel, the University of Montana administrative team, and federal and state agencies to ensure compliance with all relevant laws, regulations, policies, and procedures mandated by the National Science Foundation and the State of Montana.

Position Number - 4C7139

Department - NSF EPSCOR

Division
- Office of Research and Economic Development

Appointment Type
- Professional

Contract Term
- Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA
- Exempt

Union Affiliation
- Exempt from Collective Bargaining

FTE - 1.0

Benefits Eligible
- Eligible

Salary - $70,000 - $80,000 annually, commensurate with experience, education, and qualifications

Contract Type - LOA

If other, please specify

Recruitment Type
- Open

Position Details

General Statement
- MontanaNSFEPSCoR is a statewide research and STEM education capacity-building program that develops, manages, and sustains NSF EPSCoR aligned with the Montana Science & Technology Plan. The current SMARTFIRESRII Track-1 project focuses on prescribed fire and smoke, integrating expertise in fire and smoke science, smart optical sensors, artificial intelligence and machine learning, and social psychology, economics, and ethics. The SMARTFIRES project began on August 1, 2023, and runs through December 2028.

Duties and Responsibilities
- Financial Management (50%) Participates in programmatic decision-making procedures, including planning, organizing, and coordinating the execution of federal and state mandates for grant goals and objectives. Develops systems and procedures to ensure smooth operation of administrative and financial components in an ever-changing federal, state, and university fiscal environment. Manages budget development and administration, including re-budgetary authority within programmatic goals and objectives;

sets up new project-year indices upon receipt of annual funding. Provides oversight and management of all participating internal and external institution financial transactions; maintains monthly expenditure spreadsheets, reconciling and verifying for accuracy and compliance. Prepares highly detailed and accurate financial and budgetary reports for use by program directors and federal and state agencies. Resolves fiscal problems both internally and externally, working with MUS departments and outside agencies at the state and federal levels;

handles audit issues, exceptions, and questionable costs. Provides oversight of payroll practices involved in the project.

Data Management and Reporting (20%) Develops, maintains, and manages financial databases for all Principal Investigators involved in the project. Maintains accurate and organized financial records to support annual reporting and NSF compliance requirements.

Contracts and Agreements (15%) Executes contractual agreements, including subawards and contracted service agreements for the program; monitors agreements for compliance.

Representation and Collaboration (15%) Works collaboratively with MSU and UM administrative teams, as well as federal and state agencies, to ensure programmatic and financial compliance. Provides professional representation of the program internally and externally, representing Montana EPSCoR at state, regional, and national meetings and conferences.

Required Qualifications – Experience, Education, Knowledge & Skills
- Bachelor's degree or an equivalent combination of relevant education and experience Demonstrated experience with financial reporting, accounting,…