Extension Grant and Fiscal Coordinator

Special Instructions

This position is not eligible for sponsorship.

Announcement Number: STAFF - VA - 26403

Position Number: 4C0658

Department:
Administration – MSU Extension

Division:
Extension

Appointment Type:
Professional

Contract Term:
Fiscal Year

FLSA:
Exempt

Union Affiliation:
Exempt from Collective Bargaining

FTE: 1.0

Salary: $55,000 - $68,000 annually, commensurate with experience, education, and qualifications

Montana State University (MSU) Extension improves the lives of Montana citizens by providing unbiased research-based education and information that integrates learning, discovery, and engagement to strengthen the social, economic and environmental well‑being of individuals, families, and communities. MSU Extension is committed to the land grant mission and engaging with communities to address locally identified and statewide needs. MSU Extension has a field faculty staff of 97 Extension Agents serving 56 counties and 7 reservations, and 45 subject matter experts located in Bozeman and other locations across the state.

Program offerings include agriculture, horticulture, natural resources, 4‑H youth development, family and consumer sciences, and community vitality programs. For additional information see the Extension website.

Montana State University Extension seeks individuals who work professionally and effectively with communities, who foster and maintain effective interpersonal relationships, who exhibit excellent written and verbal communication skills, and who can contribute positively to the people and places of Montana under the guidelines and mission of Montana State University.

• Assist and advise Extension faculty and staff in seeking, procuring, and managing extramural funds including grants, contracts, and gifts.
• Conduct outreach to Extension faculty for connection to potential grant or extramural funding programs that align with Extension’s strategic funding priorities.
• Facilitate and conduct proposal meetings, collect documentation, draft proposal development templates, and interpret application guideline requirements.
• Partner with the Office of Research Development to assist faculty with grant proposal submissions from start to finish.
• Collaborate with the MSU Office of Sponsored Programs to support Extension faculty and staff in managing grants and contracts received.
• Manage budgets from various indexes and independently analyze financial and budget trends and prepare a variety of monthly, quarterly, and annual fiscal reports.
• Utilize Cat Books, Banner, Chrome River, and other accounting software to pay expenses, develop and interpret financial reports, and correct errors.
• Manage changes in fiscal management practices to maximize efficiency and comply with policy changes.
• Manage formal fiscal audits including collecting and retrieving fiscal documentation and providing responses to fiscal questions.
• Clarify and coordinate fiscal and managerial responsibilities of Principal Investigators.
• Collaborate with Extension leadership team to support strategic priorities for funding, and participate as a member of the Extension Finance Team with other duties related to grant and fiscal management.
• Interpret and apply applicable University, State, and Federal fiscal policies.
• Independently complete tasks in a timely manner according to established deadlines with minimal supervision.
• Work with OSP to establish grant indices and distribute monies to institutions and sub‑awardees.
• Other duties as assigned.

• Bachelor’s Degree or progressively responsible experience in business administration, finance, accounting, or related field, or an equivalent combination of education and/or experience.
• Experience with budgeting and accounting principles, including budget reconciliation, budget implementation, and researching and compiling data into reports.
• Experience organizing and prioritizing workload and deadlines and handling complex situations while working under minimal supervision.
• Experience with spreadsheet, word processing, database and email software such as Microsoft Word,…