Budget and Fiscal Manager

Budget And Fiscal Manager

The Budget and Fiscal Manager for the Graduate School works collaboratively with Graduate School staff and university partners to support graduate student success. Reporting to the Vice Provost of Graduate Education, this position provides leadership and oversight for all fiscal operations, including budgeting, financial planning and analysis, fund management, policy implementation, and financial reporting. The position oversees Graduate School budgets and expenditures, including tuition waivers, fellowships, completion awards, and travel awards, while supporting strategic initiatives and ensuring sound fiscal stewardship.

Other duties may be assigned in support of the Graduate School's administrative operations.

Using independent judgment and with minimal and indirect supervision, the Budget and Fiscal Manager performs complex budgeting, accounting and fiscal management tasks for the Graduate School. This position establishes, monitors, and manages budgets; maintains and reconciles numerous indexes (including grant, designated, state and foundation accounts); and prepares a wide variety of reports for administrative use by department and/or granting agencies. This position also oversees the processing and approval of the graduate student tuition waiver budget and the graduate assistantship stipend budget.

This position provides programmatic and fiscal management for all aspects of the Graduate School and University-wide initiatives and manages the HR functions for the Graduate School. Other duties may be assigned as related to the general administrative conduct and oversight of the Graduate School and supervision of one staff member.

The Graduate School at Montana State University supports one of the nation's leading research universities by fostering excellence in graduate education, research, and professional development. Serving more than 2,000 master's and doctoral students across a wide range of disciplines, the Graduate School partners with faculty, departments, and campus leaders to promote student success, advance innovative research, and ensure high-quality graduate programs.

Through a collaborative, student-centered approach, the Graduate School provides leadership in graduate admissions, academic policy, funding opportunities, and professional development while helping prepare graduates to make meaningful contributions in academia, industry, government, and their communities.

Bachelor's degree in business or related field and/or substantial experience performing financial management and administrative leadership in an academic setting or an equivalent combination of education and/or experience. A record of progressively responsible work experience as a program, operations or business manager for a complex organization. Demonstrated competence and experience in development and analysis of budgets including managing, monitoring, and reconciling fiscal records.

Demonstrated experience coordinating and implementing projects, goals, and initiatives. Demonstrated experience supervising and developing staff, including assigning work, providing guidance, and managing performance while and fostering a collaborative and productive work environment. Demonstrated proficiency in appropriate computer systems and relevant software programs, including Microsoft Office Suite (Word, Excel, Outlook, and PowerPoint).

Have strong decision-making skills and initiative. Have excellent leadership, written and oral communication, presentation and interpersonal skills. Work effectively with a broad range of constituencies including students, staff, faculty, university administrators, funding agencies, professional associations and organizations. Possess enthusiasm, integrity, and vision. Demonstrate ability to work efficiently and effectively both independently and as part of a team. Maintain effective attention to detail, meeting deadlines, multi-tasking, and prioritizing competing demands.

Maintain a high degree of accuracy in one's work. Possess or have the demonstrated interest and capacity to learn skills in accounting, financial management, organizational management, and other areas relevant to the Vice Provost of Graduate Education's office. Possess the ability to manage multiple projects and deadlines. Present oneself professionally. Possess the clear ability to maintain confidentiality. Demonstrate the ability to maintain a calm, pleasant, and positive demeanor in difficult situations.