Budget and Fiscal Manager

Position Details

Position Information

Announcement Number STAFF - VA - 27050 For questions regarding this position, please contact:

Matthew Lovern

matthew.lovern

Classification Title Financial Mgr Working Title Budget and Fiscal Manager Brief Position Overview

The Budget and Fiscal Manager for the Graduate School works collaboratively with Graduate School staff and university partners to support graduate student success. Reporting to the Vice Provost of Graduate Education, this position provides leadership and oversight for all fiscal operations, including budgeting, financial planning and analysis, fund management, policy implementation, and financial reporting.

The position oversees Graduate School budgets and expenditures, including tuition waivers, fellowships, completion awards, and travel awards, while supporting strategic initiatives and ensuring sound fiscal stewardship. Other duties may be assigned in support of the Graduate School’s administrative operations.

Position Number 4M5313 Department Graduate School Division Office of Academic Affairs Appointment Type Classified Contract Term Fiscal Year Semester If other, specify From date If other, specify End date FLSA Exempt Union Affiliation Exempt from Collective Bargaining FTE 1.0 Benefits Eligible Eligible Salary $37.00 per hour, commensurate with experience, education, and qualifications Contract Type Classified Salary If other, please specify Recruitment Type Open

Position Details

General Statement

The Graduate School at Montana State University supports one of the nation’s leading research universities by fostering excellence in graduate education, research, and professional development. Serving more than 2,000 master’s and doctoral students across a wide range of disciplines, the Graduate School partners with faculty, departments, and campus leaders to promote student success, advance innovative research, and ensure high-quality graduate programs.

Through a collaborative, student-centered approach, the Graduate School provides leadership in graduate admissions, academic policy, funding opportunities, and professional development while helping prepare graduates to make meaningful contributions in academia, industry, government, and their communities.

Using independent judgment and with minimal and indirect supervision, the Budget and Fiscal Manager, performs complex budgeting, accounting and fiscal management tasks for the Graduate School. This position establishes, monitors, and manages budgets; maintains and reconciles numerous indexes (including grant, designated, state and foundation accounts); and prepares a wide variety of reports for administrative use by department and/or granting agencies.

This position also oversees the processing and approval of the graduate student tuition waiver budget and the graduate assistantship stipend budget. This position provides programmatic and fiscal management for all aspects of the Graduate School and University-wide initiatives and manages the HR functions for the Graduate School. Other duties may be assigned as related to the general administrative conduct and oversight of the Graduate School and supervision of one staff member.

• Provides strategic financial leadership for the Graduate School, working with the Vice Provost of Graduate Education on establishing budgetary priorities and strategies
• Administers and provides support of graduate appointments for students and departments across the entire MSU-Bozeman campus including graduate school tuition waiver usage.
• Forecast, plan, and oversee the development of annual, semester-based, and long-range budgets—including internal budget models, revenue projections, and expenditure plans.
• Coordinate with MSU Fiscal Shared Services and HR Business Partner to trouble-shoot appointment and payroll issues, track budget and expenditures, and enter budget adjustments to reflect changes in payroll and budget allocations throughout the year.

• Works with the VP for Grad Ed to assess the Graduate School’s staffing needs to meet goals and priorities, writing appropriate position descriptions, and…