Grant Support Coordinator

Grant Support Coordinator

The Grant Support Coordinator plays a vital role in supporting research and funding efforts within the College of Letters & Science. This position collaborates with principal investigators (PIs), administrative staff, Fiscal Shared Services, and funding agencies to support active grants.

Position Number - 4C7671

Department
- Dean of Letters & Science

Division
- College of Letters & Science

Appointment Type
- Professional

Contract Term
- Fiscal Year

Semester

If other, specify From date

If other, specify End date

FLSA
- Exempt

Union Affiliation - FOCUS-MFPE

FTE - 1.0

Benefits Eligible
- Eligible

Salary - $58,000 – $62,000 annually, commensurate with experience, education, and qualifications

Contract Type - LOA

If other, please specify

Recruitment Type
- Open

General Statement The College of Letters & Science (CLS), the largest center for learning, teaching, and research at Montana State University, offers students an excellent liberal arts and sciences education in nearly 50 majors, 25 minors, and over 25 graduate degrees within the four areas of the humanities, natural sciences, mathematical sciences, and social sciences.

Building on the great strength of our traditional disciplines, the college provides exciting opportunities for faculty and students at the cutting edge of interdisciplinary inquiry.

CLSis dedicated to supporting student success, discovering and disseminating new knowledge, and providing an atmosphere in which discovery and learning are integrated and valued.

CLSis at the confluence of intellectual tradition, discovery, and innovation.

Duties and Responsibilities Serve as primary administrative support for active awards:

Coordinate award set-up and modifications, including subawards, in collaboration with the Office of Sponsored Programs.

Manage award finances, in collaboration with Fiscal Shared Services, including budget tracking, forecasting, expense review, reporting, subrecipient monitoring, and resolution of deficits or accounting issues.

Meet regularly with principal investigators and Fiscal Shared Services to review financial status, project progress, and compliance requirements, to inform planning and decision-making.

Leverage data provided by Fiscal Shared Services to support the timely submission of financial and technical reports and assist with award closeout.

Assist with grant-funded hiring, participant support payments, procurement coordination, and logistics for grant-related events.

Support audit preparation and resolution of compliance issues.

Serve as liaison with Fiscal Shared Services, Budgeting, and Human Resources.

Support the preparation, review, and submission of grant and contract proposals with departments, the Office of Research Development, and the Office of Sponsored Programs, ensuring sponsor and institutional compliance.

Monitor compliance with financial and grant guidelines in collaboration with internal teams and University partners.

Evaluate workflows, recommend process improvements, and contribute to initiatives that strengthen research infrastructure and institutional competitiveness.

Build collaborative relationships across campus to serve as a trusted resource for grant-related activities.

Develop best practices and provide grant and fiscal-related training and workshops.

Required Qualifications – Experience, Education, Knowledge & Skills Bachelor's degreeor an equivalent combination of relevant education and experience.

Demonstrated fiscal management experience, including preparing and monitoring budgets and financial reports.

Experience applying and interpreting applicable institutional, local, state, and federal regulations and related standards, guidelines, and policies.

Demonstrated experience using computerized accounting systems, spreadsheets, databases, and word processing software to establish and maintain detailed record-keeping systems.

Position Special Requirements/Additional Information This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State University's rights to assign or reassign duties and…