Human Resources Coordinator

The HR Coordinator provides technical and administrative support to the Human Resources Department. This position is responsible for clerical and administrative duties, maintaining records and databases, supporting recruitment, training, and onboarding processes, coordinating employee recognition and engagement activities, and supporting policy development and compliance.

The position serves as the first point of contact at the HR front desk and performs routine office duties and assists employees and the public with routine inquiries. The role also assists with I-9 verification, new employee training and communications, and professional development training.

This position reports to the Human Resources Director and does not directly supervise other employees.

• Manage and maintain personnel activity records, including data entry of employee status changes.
• Enter and verify new positions and new hires in the HRIS system, including I-9 verification, benefits, and payroll deductions; ensure accurate assignment of positions, account strings, and medical/retirement plans.
• Assist with planning, preparing, and executing employee training sessions administered by HR.
• Draft, distribute, and track routine correspondence and forms; create and update forms and documents on the intranet.
• Serve as the department’s front desk support; answer phones, process mail, respond to routine in-person and email inquiries, and manage records systems.
• Complete employment verifications, Department of Labor statistical reports, and compliance forms.
• Process invoices, and departmental credit card statements as assigned.
• Manage employment contracts through the ERP system.
• Schedule meetings, coordinate logistics, and maintain office supply inventory.
• Coordinate employee recognition and award programs, including milestone anniversaries, service awards, birthdays, and similar initiatives.
• Assist in planning and representing Gallatin County at job fairs, community events, and other recruitment activities as assigned.

• Provide user support and resolve routine technical issues related to HR software.
• Support onboarding and offboarding processes for employees, including E-Verify, processing all new hire paperwork, and assisting with new employee training. Lead offboarding communications and required actions.
• Maintain content on the HR website and intranet.

• Assist with the development, review, and maintenance of HR policies, SOPs, and supervisory guidelines by providing administrative support and input.
• Help ensure accuracy in the County Personnel Policy Manual and related documents by supporting policy updates and revisions.
• Assist with compliance-related procedures (e.g., background checks, records retention, personnel file standards).

• Perform other functions as directed, including special projects and training.
• Provide support in the event of a declared emergency or disaster as required by the County.

• Office operations, equipment, and administrative practices.
• Human Resources processes for recruitment, onboarding, and records management standards.
• HR best practices related to employee engagement, recognition, and retention programs.
• Basic policy development and documentation practices, including SOP creation and maintenance of policy manuals.
• Applicable federal and state employment laws, and County policies and procedures.

• Accurate data entry, records management, and file maintenance.
• Front desk operations and clerical support.
• Event and training coordination and logistics (e.g., employee training, recognition events, career fairs).
• Drafting, editing, and updating policies, procedures, and…