Fiscal Manager

Brief Position Overview

The Fiscal Manager will coordinate and manage the fiscal and human resources activities of the Western Transportation Institute (WTI), including assisting in the fiscal oversight of the Local Technical Assistance Program (LTAP) and the National Center for Rural Road Safety. The Business Manager will monitor grant and contract funding (including necessary matching funds), develop and implement policies and procedures to ensure maximum efficiency, productivity, and accountability of the administrative and overall functions of WTI.

• In collaboration with Center management team, ensure compliance with MSU, state, and funding agency policies.
• In coordination with Principal Investigators, prepare budgets for grant proposals and project amendments.
• Manage ePCF documentation process for research proposal submissions.
• Manage and approve Center timesheets and payroll. Provide reporting on the OSP Time and Effort Reporting system, ensuring accuracy of salary expensed to grants, and reporting salary cost share.
• Analyze current and future cost share needs and assist P.I.s with identifying and determining allowability of new cost share sources. Ensure accurate and timely tracking and reporting of cost share in order to meet the Federal cost share requirements of several large grants and OSP requirements.
• In coordination with MSU Procurement, prepare Contracted Service Agreements (and subsequent modifications as needed), sole source justifications, purchase requisitions, etc.
• In collaboration with Principal Investigators, prepare and submit Subaward Request Forms, and subaward modifications.
• In coordination with OSP, process sponsor amendments and contracts.
• Meet sponsor financial reporting requirements.
• Review vendor invoices, resolve discrepancies.
• In collaboration with Principal Investigators and FSS, monitor grant budgets, determine need for budget modifications and spending adjustments.
• Serve as the Department liaison with University Human Resources, follow HR guidelines and procedures for hiring new staff.
• Budgeting and reporting for LTAP, CRISI, Safe Streets 4 All, and the Rural Safety Center, and any new large multi-year grants.
• Serve as the departmental liaison with Fiscal Shared Services for accounting services.
• Provide financial projections to the WTI Director.

• Bachelor’s degree in accounting, finance, business management, or related field, or an equivalent combination of education and/or experience.
• A record of progressively responsible fiscal management including experience preparing and monitoring budgets and financial reports with a high level of accuracy.
• Experience using computerized accounting systems, spreadsheets, databases, and word processing software.
• Demonstrated technical expertise in grants and contracts administration and reporting, including knowledge of Federal rules and regulations.
• High level of skill with Windows based computer applications in financial management, business operations, project management, communications, and personal productivity.

• Administrative and fiscal management experience in an institution of higher education.
• Experience managing large, complex, multi-disciplinary grants and contracts.
• Knowledge of MSU and State of Montana policies and procedures.
• Working knowledge of financial data systems such as Cat Books and Banner.

• Interpret, apply and communicate a wide variety of policies and procedures to students, staff and faculty and analyze complex reports.
• Organize and prioritize workload and deadlines and handle complex situations while working under minimal supervision.
• Represent the Western Transportation Institute and its programs to others in a professional and courteous manner.
• Work effectively both independently and in a team-orientated manner, under minimal supervision.
• Have excellent written and oral communication and interpersonal skills.
• Provide evidence of strong decision-making skills and initiative.
• Exercise adaptability to changing priorities while maintaining a positive, effective and professional approach.
• Develop and maintain effective…