Assistant Director of Engagement Job Bozeman area,Montana USA,Management

POSITION TITLE:
Assistant Director of Engagement, Focus Areas:
Class and Affinity Reunions

Administrator:
Senior Managing Director of Engagement

Experience

Required:

1-3 years’ experience in engagement, alumni and/or student engagement, development (fundraising), and/or university advancement with demonstrated accomplishment in fostering productive relationships and experience in coordinating multiple facets of a program, including volunteers.

Preferred Experience:

Knowledge of and experience developing and managing alumni and constituent engagement programs and strategies and a demonstrated ability to organize, motivate, and collaborate with a team of skilled professionals and varied constituents.

Education Required:

Baccalaureate Degree and experience; MSU collegiate experience preferred

Overtime Status:
Exempt; not eligible for overtime

Location:

Onsite in Bozeman, MT; hybrid opportunities may be available.

Major Duties and Responsibilities

The Assistant Director of Engagement (“Assistant Director”) of the Montana State University Alumni Foundation (“Alumni Foundation”) provides leadership, strategic direction, and operational management for constituent engagement programs, including class reunions, affinity reunions, high‑priority initiatives, and special projects. The role manages and engages volunteer groups representing the Alumni Foundation and their respective classes or affiliate groups, supporting their planning and connection efforts.

The Assistant Director works collaboratively across the Alumni Foundation Engagement Team, Strategic Communications, Development, and Montana State University (“MSU”) faculty, staff, and leadership to deliver coordinated, high‑value engagement aligned with organizational priorities. The position also provides support for additional organizational needs as identified by the Senior Managing Director and Vice President of Engagement.

Specific Duties and Responsibilities

Serve as a vital member of the Engagement team, working in collaboration with the Vice President of Engagement, members of the engagement team and other staff to implement and execute the strategic engagement plan of the organization and to foster meaningful experiences that advance MSU and the mission of the Alumni Foundation.

Establish, develop, manage, execute and evaluate engagement plans, related to the focus areas of class and affinity reunions, and others as assigned. Ensure alignment with Alumni Foundation’s strategic priorities and work collaboratively with all Alumni Foundation teams to develop engagement opportunities, coordinated outreach, messaging, solicitation and stewardship.

Advance, plan, implement, execute and analyze programs aimed at increasing the visibility of and participation in programmatic efforts, including oversight and advisement on programming, events and communications for all focus-areas of work.

Create and implement communications/marketing plans related to focus areas of work, including utilizing tools such as broadcast email, event platforms, project management systems, social media, direct mail, calendar event registration set-up and webpage management.

Manage all venue and vendor aspects, including event space, catering arrangement, vendors, attendees, logistics, reporting and coding, supply coordination and set-up of events within focus purview or as assigned.

Utilize organization platforms, systems and processes identified for program and event management.

Through purposeful volunteer engagement, recruit, track, train, deploy, manage and recognize volunteers associated with focus areas.

Develop, allocate, track and manage related and specified budget(s) to focus areas.

Team-manage student employees who support all aspects of engagement including customer service, RSVP management (e.g. intake and phone calling), event support and coding and other priority activities as identified.

Travel locally, regionally and nationally to fulfill responsibilities and support the Alumni Foundation’s Engagement team and the strategic engagement plan of the organization.

Affect and maintain a professional, proactive, positive, highly‑collaborative, and performance‑centric work…