Grants and Fiscal Manager

Grants and Fiscal Manager

The Grants and Fiscal Manager will coordinate and manage the fiscal and human resources activities of the Western Transportation Institute (WTI), including assisting in the fiscal oversight of the Local Technical Assistance Program (LTAP) and the National Center for Rural Road Safety. The Grants and Fiscal Manager will monitor grant and contract funding (including necessary matching funds), develop and implement policies and procedures to ensure maximum efficiency, productivity, and accountability of the administrative and overall functions of WTI.

Position Number - 4C0785

Department
- Western Transportation Institute

Division
- Office of Research and Economic Development

Appointment Type
- Professional

Contract Term
- Fiscal Year

FLSA
- Exempt

Union Affiliation
- Exempt from Collective Bargaining

FTE - 1.0

Benefits Eligible
- Eligible

Salary - $65,000 - $75,000 annually, commensurate with experience, education, and qualifications

General Statement
- The Western Transportation Institute (WTI) was founded in 1994 by the Montana and California Departments of Transportation and Montana State University, with the goal of spearheading applied research to solve the real-world transportation challenges of rural America. WTI has a staff of 25 professionals and approximately $5 million in annual research expenditures. WTI research investigates and integrates key topics in rural transportation, including safety, road ecology, mobility, infrastructure, sustainability, and winter maintenance.

Research is complemented by technology transfer initiatives and educational activities. WTI has served as a University Transportation Center (UTC) under the U.S. Department of Transportation since 1998 and has twice been designated as a National UTC and has twice led a Tier 1 UTC. WTI also leads the Local Technical Assistance Program (LTAP), the National Center for Rural Road Safety, a Consolidated Rail Infrastructure and Safety Improvements (CRISI) grant, two Safe Streets 4 All grants, and serves as a member of the Northern Tribal Technical Assistance Program (TTAP) Center.

Duties and Responsibilities
- In collaboration with Center management team, ensure compliance with MSU, state, and funding agency policies. In coordination with Principal Investigators, prepare budgets for grant proposals and project amendments. Manage ePCF documentation process for research proposal submissions. Manage and approve Center timesheets and payroll. Provide reporting on the OSP Time and Effort Reporting system, ensuring accuracy of salary expensed to grants, and reporting salary cost share.

Analyze current and future cost share needs and assist P.I.s with identifying and determining allowability of new cost share sources. Ensure accurate and timely tracking and reporting of cost share in order to meet the Federal cost share requirements of several large grants and OSP requirements. In coordination with MSU Procurement, prepare Contracted Service Agreements (and subsequent modifications as needed), sole source justifications, purchase requisitions, etc.

In collaboration with Principal Investigators, prepare and submit Subaward Request Forms, and subaward modifications. In coordination with OSP, process sponsor amendments and contracts. Meet sponsor financial reporting requirements. Review vendor invoices, resolve discrepancies. In collaboration with Principal Investigators and FSS, monitor grant budgets, determine need for budget modifications and spending adjustments. Serve as the Department liaison with University Human Resources, follow HR guidelines and procedures for hiring new staff.

Budgeting and reporting for LTAP, CRISI, Safe Streets 4 All, and the Rural Safety Center, and any new large multi-year grants. Serve as the departmental liaison with Fiscal Shared Services for accounting services. Provide financial projections to the WTI Director.

Required Qualifications – Experience, Education, Knowledge & Skills
- Bachelor's degree in accounting, finance, business management, or related field, or an equivalent combination of education and/or experience. A record of progressively responsible fiscal management including experience preparing and monitoring budgets and financial reports with a high level of accuracy. Experience using computerized accounting systems, spreadsheets, databases, and word processing software. Demonstrated technical expertise in grants and contracts administration and reporting, including knowledge of Federal rules and regulations.

High level of skill with Windows based computer applications in financial management, business operations, project management, communications, and personal productivity.

Position

Special Requirements /Additional Information
- This position is contingent upon continued grant funding. This job description should not be construed as an exhaustive statement of duties, responsibilities or requirements, but a general description of the job. Nothing contained herein restricts Montana State…