Accounts Payable Clerk

Description

We are looking for an Accounts Payable Clerk to support day-to-day financial operations for an organization in Sarasota, Florida. The ideal candidate is organized, detail-oriented, and comfortable managing multiple priorities while helping improve efficiency across payable processes.

Responsibilities:

- Process and enter vendor invoices with accuracy, ensuring charges are properly coded and recorded in a timely manner.

- Examine invoices and supporting documentation to confirm completeness, approvals, and compliance with company standards.

- Compare billing details against vendor agreements to verify pricing, terms, and authorized services before payment.

- Maintain organized records for vendor contracts and monitor key documentation deadlines as needed.

- Track certificates of insurance and follow up to ensure required coverage documents remain current and on file.

- Collect, review, and maintain lien release documentation to support payment processing and vendor compliance.

- Scan, file, and organize accounting records so documentation is easily accessible for audits and internal review.

- Assist with annual 1099 preparation and reporting by maintaining accurate vendor payment information.

- Provide general accounting and clerical support, including help with check runs and other accounts payable tasks.

- Contribute to process improvements by identifying opportunities to streamline workflows, increase automation, and improve efficiency.

This is a permanent position - if you are interested, please reach out directly to Zoe Slater.

Requirements - Experience working in accounts payable, including invoice entry, coding, and payment processing.

- Ability to review invoices carefully and match billing details to supporting records and vendor agreements.

- Familiarity with check runs, invoice processing procedures, and standard accounting documentation practices.

- Strong organizational skills with the ability to manage files, contracts, and compliance-related vendor records.

- Working knowledge of 1099 reporting requirements and vendor setup information.

- High level of accuracy, attention to detail, and ability to meet deadlines in a fast-paced environment.

- Proficiency with general office and accounting systems, including scanning, electronic filing, and data entry.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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