Accounting Specialist- Accounts Receivable

Overview

The Business Office Assistant – Accounts Receivable is responsible for managing student accounts, including entering all billing information into the School’s third-party accounts receivable software (Smart Tuition) in an accurate, efficient and timely manner, ensuring timely receipt of payment from parents, reconciling cash receipts with the cash log and coordinating the processing of student contracts with the School’s Registrar. This is an exempt, full time, in office position.

• Prepare billing information and perform day-to-day financial activities, including verifying, coding, computing, posting and reporting accounts receivable data
• Communicate with parents about billing discrepancies and questions
• Prepare accounts receivable aging reports and coordinate collections on past-due accounts
• Report to administration any billing issues or problems in a timely manner
• Audit and reconcile the accounts receivable ledger (Smart Tuition) to ensure it contains accurate information such as parent contacts and billing addresses and that all payments are accounted for and posted properly
• Identify invoice discrepancies and resolve billing issues
• Facilitate invoice payment by sending reminders and contacting clients as necessary in cooperation with Smart Tuition
• Reconcile cash receipts with cash log and post to parents’ accounts
• Coordinate processing of student contracts, including verifying reservation deposits, calculating partial year tuitions and set-up of accounts in the Smart Tuition system
• Calculation of tuition refund payments for withdrawn student accounts
• Distribute monthly financial reports
• Tuition Assistance
• Other duties as assigned