Office Services Assistant

CoAdvantage is a leading human resource solutions provider for small to mid-sized companies. We are HR experts who partner with small businesses nationwide to administer payroll, benefits, workers’ compensation and core HR management. Headquartered in Bradenton, Florida, CoAdvantage has offices throughout Florida, Georgia, Alabama, Texas, Oklahoma, Colorado, California, North Carolina, New Jersey and New York, and serves more than 100,000 worksite employees in all 50 states.

We’re looking for the best professionals in our markets who are interested in building a successful and rewarding career and be part of a focused, energetic team dedicated to delivering excellence to America’s small business owners.

The Office Services Assistant II supports the Corporate Services Manager by routing incoming phone calls, greeting visitors, handling administrative tasks, facility operations, and logistics coordination. This role ensures the corporate and other office locations run smoothly by supporting safety initiatives, coordinating vendor services, managing logistics for office events and moves, and providing backup assistance to maintain efficient operations.

• Route incoming phone calls and greet visitors.
• Proactively monitor and maintain corporate office common areas, including conference rooms, copy rooms, break rooms, restrooms, and other shared spaces, ensuring cleanliness, functionality, and proper stocking of supplies as part of a daily routine.
• Maintain inventory of corporate office supplies, equipment, and provisions, ensuring they are well-stocked and readily available for employees.
• Place orders for office equipment, supplies, and provisions within assigned approval thresholds, escalating requests exceeding those limits to a supervisor for approval.
• Process order requests from all office locations in compliance with company policies and protocols.

• Ensure common areas maintain a professional appearance and report issues to supervisor or landlord as necessary.
• Perform routine maintenance and minor repairs in corporate office areas, coordinating with a supervisor or external service providers for issues requiring specialized expertise to maintain a safe and functional environment.
• Monitor and manage company-wide portal work orders across office locations, tracking maintenance issues through completion and ensuring compliance with established service and quality standards.

• Assist in monitoring and supporting the implementation of safety and security protocols, including emergency response plans, alarm systems, and access controls.
• Participate in safety inspections and assessments to help ensure compliance and identify potential risks.

• Support efforts to plan and optimize office space to meet organizational needs effectively.
• Assist in coordinating office moves, reconfigurations, and workspace allocations in collaboration with relevant stakeholders.

• Support and promote sustainable workplace practices, including waste reduction and energy conservation initiatives.
• Assist in managing recycling and waste disposal programs to ensure compliance with environmental goals.

• Assist as needed with visitor needs at the office including greeting, office accommodation, and answering logistics questions. May also assist with travel inquiries as needed.
• Provide support in planning and organizing office events, meetings, and conferences.
• Assist with logistics, including room setup, audiovisual equipment, and catering arrangements.

• Assist with maintaining records and documentation related to facilities, repairs, and maintenance activities.
• Support the preparation of reports on facilities management and compliance as needed.
• Assist in coordinating with vendors and service providers, including contractors, janitorial services, and security personnel.

Support obtaining quotes, reviewing agreements, and ensuring services are delivered in accordance with established expectations.

• 1-3 year’s…