Office Coordinator, Home Health

Office Coordinator, Home Health Full time

Vital Caring - Where Your Work Behind the Scenes Drives Care at the Frontline

At Vital Caring, we don’t just deliver care - we create meaningful connections that change lives. As an Office Coordinator, you play a critical role in making that possible - supporting branch operations, keeping teams organized, and ensuring clinicians have what they need to deliver exceptional patient care.

This is a role for someone who thrives in organization, communication, and a fast‑paced environment - someone who takes ownership, stays ahead of details, and keeps everything running smoothly.

If you’re proactive, reliable, and driven by purpose, this is where you belong.

Founded in 2021, Vital Caring has quickly grown into a leading provider of home health and hospice services, with over 100 locations nationwide. Our mission is simple: to transform lives and foster hope through genuine caring.

Our values guide everything we do:
Trustworthy. Capable. Compassionate. Proactive. Called.

• Be the backbone of the team - Support daily operations so clinicians can focus on patient care
• Make a meaningful impact - Your work directly enables quality care delivery
• Supportive, team‑first culture - Work with leaders and teammates who invest in your success
• Stability + growth - Full‑time role with opportunities to develop and grow your career
• Comprehensive benefits - Competitive pay, full benefits, PTO, and more

Keep the branch running smoothly through strong organization, communication, and follow‑through:

• Manage day‑to‑day office operations, including clerical tasks, supplies, and office systems
• Partner with the Branch Director to support team needs and maintain an efficient work environment
• Coordinate onboarding tasks, including I‑9 completion and new hire documentation
• Prepare and organize materials for new hire orientation and ensure readiness for day one
• Handle incoming and outgoing mail, including patient‑related documentation and vendor invoices
• Answer incoming calls and support outbound communication on behalf of the branch
• Maintain accurate records through data entry and updates in internal systems
• Serve as a key point of contact for office needs, vendors, and team support

We’re seeking someone who brings organization, professionalism, and a strong sense of ownership:

• High school diploma or equivalent required
• 2+ years of administrative or office experience (healthcare preferred)
• Strong organizational skills with attention to detail
• Excellent communication and customer service skills, including phone support
• Comfortable working with computers, systems, and office technology
• Ability to multitask, prioritize, and adapt in a fast‑paced environment

• Experience supporting a healthcare or clinical office environment
• Proactive mindset—you anticipate needs and take action
• Positive, team‑oriented attitude with a willingness to jump in where needed
• Strong follow‑through and accountability
• Ability to stay organized while managing multiple priorities

• Medical, Dental, and Vision coverage
• Virtual care and mental health support
• Flexible Spending Accounts (FSA) and Health Savings Account (HSA)
• Supplemental health and life insurance
• 401(k) with company match
• Employee referral program
• Prepaid legal services
• Identity theft protection
• Work‑Life Balance & Perks
• Generous paid time off
• Tuition and continuing education reimbursement

All employment decisions are made without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other protected characteristic. Candidates are evaluated based on job‑related qualifications, skills, and business needs.