Parish Administrative Assistant

Job Title: Parish Administrative Assistant, Full time (35 hrs./wk.)

Reports to: Business Manager and/or Pastor

Classification: Hourly/Nonexempt

St. Joseph Catholic Church is currently seeking a reliable and dedicated Administrative Assistant to support the parish and staff with clerical duties. Job duties include but are not limited to:

• Answer, screen, and route incoming calls to the pastor/office promptly, accurately, and courteously. Provide answers to caller questions and assistance when appropriate.
• Maintains parish calendar, event calendars and Pastor's calendars.
• Review, sort and distribute all mail accordingly.
• Assists with processing of deposits: misc. cash & checks received in the parish office and prepares collection bags.
• Maintains, Parish Soft sacramental records and Mass book, prayer list for sick, mass intentions.
• Schedules and coordinates Baptisms, Weddings, Funerals and Burials with Bereavement Team. Maintains list of names for All Souls Banner.
• Coordinate and train Volunteers, to include Safe environment.
• Assist with Weekly Bulletin and Electronic Signage
• Maintains updates on Parish website.
• Other duties as assigned.

• High School Diploma or equivalent
• 2-3 year of office experience preferred.
• Knowledge of Microsoft Office Suites and databases
• Excellent communications skills both written and oral
• Familiar with the Catholic faith
• Effective listener, responsive and supportive towards parishioners, volunteers, and staff.
• Exhibits good judgment, is highly motivated and self-directed.