Administrative Assistant

General Purpose

This position will have the responsibility to provide administrative support to upper management. Your daily responsibilities will include conducting research, preparing statistical reports, entering data into our system, running reports, and handling information requests. You will also perform clerical duties, such as arranging conference calls, scheduling meetings, setting up travel arrangements, and taking notes  an Administrative Assistant, you will manage a large, diverse workload and will be expected to know how to prioritize tasks in a fast-paced environment.

• Answer inquiries and direct them to the proper department, while providing basic complete information.
• Take memos, maintain files, and organize collate documents as needed.
• Arrange travel, accommodations, itineraries, and all correspondence related to arrangements as needed.
• Coordinate and manage special projects, including working collaboratively with staff to assure projects meet deadlines.
• Work as a member of the team, willingly providing back-up support for co-workers when appropriate and actively supporting group goals.
• Plan, organize, and implement events, such as meetings, business luncheons, or client dinners.
• Manage executive schedule and act as a liaison for the executive team.
• Prepare reports, presentations, and data, as well as maintain files, records, and correspondence for meetings.

• BA/BS or 2 years’ experience as an Executive Assistant or equivalent combination of education and experience.
• Excellent organization skills (able to multi-task, prioritize, plan, and execute).
• Superior communication skills (oral and written) in a confident, concise, clear, and compelling style.
• Produce well thought-out, professional correspondence free of grammatical and spelling errors.
• Proficient in all MS Office applications including Word, Excel, PowerPoint.
• Excellent relationship builder; able to demonstrate high level of tact, discretion, and diplomacy with all internal and external stakeholders.
• Must also demonstrate the ability to maintain confidential/sensitive information.
• Skilled in all aspects of planning and project management; able to take an idea from concept to completion.
• Ambition, strong work ethic, and earnest willingness to learn.
• Results-driven attitude with hunger for success.
• Ability to excel in a high-energy, fast-paced environment is a must.
• Ability to effectively collaborate and work in a team-based environment.
• Must possess superior conflict resolution skills.