Administrative Services Coordinator

Description

Are you the person everyone depends on to keep things organized, moving forward, and running smoothly? We are seeking an experienced, highly organized, and proactive Administrative Services Coordinator to support executive leadership, donor engagement, and organizational initiatives within a growing nonprofit organization. This is more than a traditional administrative position. We are looking for a confident self-starter who enjoys creating order, managing multiple priorities, building strong relationships, and helping leadership teams operate at their highest level.

The right candidate will bring both exceptional administrative skills and the initiative to identify opportunities, improve processes, and drive projects forward. In this role, you will work closely with executive leadership, support donor stewardship and fundraising efforts, coordinate communications and special projects, and serve as a trusted resource across the organization. We’re looking for someone who:

• Thrives in a fast-paced, mission-driven environment
• Possesses strong organizational and project management skills
• Communicates professionally and warmly with donors, community partners, and team members
• Is tech-savvy, detail-oriented, and highly dependable
• Takes ownership, solves problems, and follows through
• Brings positive energy, professionalism, and a servant-hearted attitude

Preferred experience includes:

• Executive or senior administrative support
• Nonprofit, fundraising, or donor relations administration
• CRM/database management
• Microsoft Office Suite and business technology platforms

If you are ready to bring your leadership, organization, and administrative expertise to a growing team making a meaningful impact in the community, we would love to hear from you.

Qualifications

• Strong administrative and organizational skills with exceptional attention to detail.
• Experience supporting executive leadership, fundraising administration, or nonprofit operations preferred.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and mail merge functions.
• Experience with donor databases/CRM systems and donor record management preferred.
• Comfortable learning and managing multiple technology platforms and systems.
• Strong written and verbal communication skills with professional presentation abilities.
• Ability to manage multiple projects, timelines, and priorities with strong follow-through.
• Creative and organized with the ability to assist in communication and donor engagement efforts.
• Self-motivated with the ability to work independently and collaboratively.
• Professional demeanor with strong interpersonal and hospitality skills.

Desired Characteristics

• Positive, energetic, and highly motivated with a servant-hearted attitude.
• Strong initiative and ownership mentality.
• Teachable, adaptable, and eager to grow professionally.
• Organized, dependable, and highly relational.
• Ability to maintain confidentiality and exercise sound judgment.
• Passion for supporting organizational mission, leadership, and donor relationships.
• Committed to excellence, teamwork, and meaningful service.