Investigative Administrative Assistant

General Description of Duties

Performs administrative and clerical support work to assist the section/unit. Includes typing and data entry; tracking, verifying and updating reports for internal use; customer service call handling; timely processing and disseminating of information, paperwork and follow-through for a variety of section/unit support needs. Interacts with inside and outside customer contacts. Handles all matters with speed and accuracy.

Knowledge

Skills And Abilities

• Ability to review documents for accuracy, completeness, and compliance; compile data and information for reports; compose letters and memoranda; and explain policies and procedures.
• Ability to accurately enter and/or retrieve information from various computer systems and/or programs in a timely manner.
• Ability to maintain accurate records, logs, or other documentation as required by the position.
• Ability to communicate effectively verbally and in writing.
• Ability to proof own work.
• Ability to prioritize work.
• Ability to perform other clerical duties such as filing, answering the phone and/or compiling correspondence.
• Ability to type.
• Knowledge of general office policies, procedures and practices
• Knowledge of English grammar, punctuation and spelling.
• Skill in the use of office equipment including computers, printers, scanners, and various software applications.

Physical Abilities

• Required to speak and hear clearly.
• Often required to sit and use hands and fingers, to handle or feel. Occasionally required to stand, walk, reach with arms and hands, climb stairs or balance, and to stoop, kneel, crouch or crawl.
• Requires close vision.

Tasks and Policies

• Provides information, assistance, and services to the general public, employees, and others in person, by telephone or by other forms of communication.
• Prepares and maintains written correspondence as required
• Performs routine computer-related duties including data entry and retrieval.
• Performs routine clerical, scanning, and filing duties.
• Maintains accurate records of office files, libraries, and inventory files.
• Retrieves and delivers information, documents, supplies or parts from vendors and/or Manatee County Sheriff's Office..
• Successfully completes all assignments to specifications, within specified timeframe and budget, as directed and in accordance with agency policies and regulations.
• Performs other related duties as assigned.

POLICY

• Arrives on time for work, limits breaks and lunches to the allotted time, and leaves on time. Uses leave in accordance with General Orders. Communicates and cooperates with management in providing proper notice of leave; patterns and amounts of leave usage (not including legitimate, properly scheduled and approved leave and protected leave).
• Volume of work accomplished is consistent with position requirements and produced within quality tolerance standards.
• Works with other team members to achieve group goals by contributing ideas in group settings, accepting ideas contributed by others, operating within team rules, participating in team meetings, working with team members to improve job knowledge and skills, putting team goals over personal goals, and supporting team leaders once decisions are made.
• Follows standard office procedures, safety policies and procedures and agency General Orders.
• Maintains good interpersonal relations (the manner in which the employee responds emotionally and verbally) with the public, other employees, and supervisors. This policy also relates to the image the employee projects and includes cleanliness and personal grooming.

Minimum Qualifications

• High School diploma or equivalent (GED) required.
• Two years' experience as an Administrative Assistant, or equivalent required.
• Strong computer skills required, to include Microsoft Office Suite.
• Valid Florida driver license required.
• 35 WPM typing required.

Benefits

• Excellent State Retirement
• Uniforms for Specific Civilian Personnel
• 12 Holidays Per Year (includes employee's birthday)
• Excellent Vacation Plan
  - Start accruing two weeks of vacation time earned by the end of your first year
• Sick Leave - 12 days per year, accrued by pay period
• Life Insurance
  - Equals annual base salary
• Health Insurance (optional)
• Dental (optional)
• Take-Home Vehicle for Specific Civilian Personnel
• Career Service
  - After one year of satisfactory continuous service
• Deferred Compensation Plan (optional)
• Direct Payroll Deposit (any banking institution)
• Disability Insurance (long-term disability)
• College Tuition Reimbursement Program
• Extensive Wellness Program-

01

Are you at least 18 years of age?

• Yes
• No

02

Are you a citizen of the United States or a lawful, permanent resident, granted refugee or asylee status and authorized to work in the United States?

• Yes
• No

03

Do you acknowledge that the starting pay for this position is $16.21 per hour and that this is non negotiable?

• Yes
• No

04

Have you registered with Selective Service? (

NOTE:

Registration is required by all males prior to their 26th birthday. If you are a male age 18-25 and have not yet registered, you must do so…